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Job description
ICL’s ability to deliver high-quality services across 135 programs depends on safe, reliable, and efficiently operated facilities. We are seeking an exceptional leader to oversee Facilities and Procurement Operations and bring a strategic, enterprise-wide approach to infrastructure, vendor management, and organizational spending. This role offers a unique opportunity to strengthen operational consistency, optimize costs, and lead long-term capital planning, all while ensuring that ICL’s facilities and resources continue to support our mission and the communities we serve.
Enterprise Spend & Operations Leadership
Own and oversee total enterprise spend across facilities and procurement (OPEX Operating expenditures + CAPEX Capital expenditures)
Establish a unified strategy linking; Strategic sourcing, Vendor management and Facilities execution.
Drive financial discipline across all operational areas without compromising service delivery.
Facilities Operations & Capital Management
Oversee maintenance and operations of all ICL properties (residential, office, and apartments)
Ensure compliance with building systems, safety standards, and regulatory requirements
Lead capital planning, including 15-year capital improvement plans
Manage vendor contracts for; HVAC, electrical, elevators, fire/life safety systems, Cleaning, security, utilities, and repairs, Monitor building violations, inspections, and corrective actions, Oversee fleet management and lifecycle planning, and all other related operational aspects.
Procurement & Strategic Sourcing
Develop, implement and maintain a centralized procurement strategy for workflow and processes
Standardized procurement policies aligned with DHS, DOHMH, OMH, and other funders
Lead sourcing initiatives to optimize cost, quality and Vendor performance while identifying opportunities for, Vendor consolidation, Cost savings and Contract renegotiations.
Vendor Management & Contract Oversight
Oversee full lifecycle of vendor relationships: Vetting, onboarding, performance monitoring, renewal, and termination
Implement a formal vendor performance and compliance framework
Lead contract negotiation and enforcement
Maintain centralized contract repository and tracking system
Handle high-risk vendor issues, disputes, and escalations
Financial Stewardship & Cost Control
Partner with Finance to align operations with budgeting, Forecasting and spend management
Monitor vendors spend and cost drivers (utilities, maintenance, security, etc.)
Conduct cost-benefit and ROI analysis for major contracts and capital projects
Ensure procurement and facilities decisions support long-term financial sustainability
Partner with program teams to ensure objectives regarding facilities and procurement outcomes are achieved.
Compliance, Risk & Internal Controls
Ensure compliance with Nonprofit regulations, Government funding requirements and Audit standards
Identify and mitigate risks such as:
Vendor overbilling
Conflicts of interest
Fraud or non-compliance
Strengthen internal controls across procurement and facilities operations
Systems, Process Improvement & Automation
Implement and optimize systems for:
Procurement workflows
Vendor tracking
Facilities management (e.g., Angus or similar)
Standardize processes:
Purchase requests
Approvals
Vendor onboarding
Drive automation, reporting, and dashboarding for executive visibility
Cross-Functional Leadership
Partner with:
Finance (budget, reporting, audits)
Programs (service delivery needs)
Legal & Compliance
Serve as a key operational advisor to the CFO and Executive Team
Align operational decisions with programmatic and financial priorities
Serve as key partner to:
Finance (budgeting, reporting, audits)
Program leadership (service delivery needs)
Executive team (strategic planning)
Act as the bridge between financial oversight and operational execution.
Leadership & Organizational Development
Lead and develop a multi-layered team across:
Facilities
Procurement
Vendor Management
Establish clear accountability structures and KPIs
Build a culture of:
Performance
Transparency
Continuous improvement
Essential Knowledge, Skills and Abilities:
Enterprise operations leadership
Procurement and vendor strategy expertise
Strong financial and cost management acumen
Facilities and infrastructure oversight
Contract negotiation and vendor governance
Strategic thinking with execution focus
Change management and organizational integration
Committed to active promotion of ICL values and goals.
Knowledge of property management & maintenance and operational planning.
Detailed knowledge of computer systems and programs related to and necessary for the performance of the job.
Knowledge or inventory management.
Knowledge of safety related matters.
Ability to work and collaborate as part of a multi-disciplinary team. Ability to interact well with others and be culturally sensitive to both staff and consumers.
May spend upwards of fifty percent of the workweek in the field traveling within the Greater New York area.
Qualifications and Experience:
Master’s degree in business, Finance, Operations, Engineering, or related field
12-15+ years of experience across:
Facilities operations
Procurement / sourcing
Vendor management
7+ years in executive leadership roles
Experience in nonprofit, healthcare, or multi-site operations preferred.
Equivalent combination of education, training, and experience will be considered. Engineering degree a plus.
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Worksite address
new york, NY, 10261, US
Who can apply
Review the original listing for work authorization, qualifications and employer requirements.