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Job description
Description
Proposal Specialist / Marketing Specialist / AEC
GAI Consultants -- Indiana, Kentucky, Ohio, or West Virginia -- Hybrid
Run the pursuits that win DOT, county and municipality work. GAI is hiring an experienced AEC proposal professional to lead transportation and infrastructure pursuits from kickoff through shortlist interview. Hybrid schedule, based out of our Indiana, Kentucky, Ohio or West Virginia offices.
Every transportation project we deliver started as a proposal someone had to win. That's this role.
You'll drive pursuits end to end strategy, schedule, narrative, compliance, and the deliverable that puts GAI in front of state DOTs, counties, and municipalities across the region. You'll work shoulder to shoulder with the engineers and business leaders chasing the work, turn technical depth into a persuasive story, and own the process that keeps a complex pursuit on track.
This is for someone who has run proposals and wants more control over how they're won. You'll weigh in on go/no-go calls, push back on weak content, and build reusable material that makes the next pursuit faster than the last.
GAI has been solving infrastructure challenges since 1958. Our Transportation & Infrastructure practice is growing and pursuit capacity is what growth runs on.
What You'll Own
Full pursuit lifecycle; kickoff through submission and shortlist interview.
Lead mid-sized pursuits independently ; support major and multi-firm efforts alongside senior marketing staff.
RFP compliance; build the matrix, own it, confirm every requirement is answered before anything leaves the building.
Writing and editing; approach narratives, executive summaries, project descriptions, and staff resumes.
Shortlist interviews; presentation development, materials, rehearsal coordination, and logistics.
Deltek Vantagepoint; keep project, client, and pursuit data accurate, and improve how it gets captured and reused.
Marketing collateral; service briefs, project profiles, award submissions, and speaking proposals.
Process improvement; content libraries, templates, and boilerplate that raise quality and cut turnaround time.
What You Bring
Required
5+ years in proposal coordination, proposal management, or AEC marketing
Proven track record managing proposals to hard deadlines with multiple contributors
Strong writing, editing, and proofreading skills
Adobe InDesign and Creative Suite
Microsoft Word, Excel, PowerPoint, Outlook
Associate or bachelor's degree in marketing, communications, business, or related field. Equivalent experience considered.
Valid driver's license and reliable transportation for local travel
Preferred
AEC industry experience; engineering, architecture, construction, or infrastructure consulting
Public-sector pursuits; DOT, county, or municipal clients
Deltek Vantagepoint or comparable CRM
Experience coaching technical staff through shortlist presentations
Proposal writing and layout samples strongly encouraged; include a portfolio link on your resume or attach PDF samples.
Your First Year
90 Days
6 Months
12 Months
You know the pursuit calendar, the key technical staff, and how Vantagepoint is set up here and are starting to lead pursuits.
You're running mid-sized pursuits independently. Senior staff have stopped double-checking your compliance work.
You've measurably improved something - a template, a content library, turnaround time, or win rate in a specific market.
Location, Travel, and Hours
Hybrid schedule based out of our Indiana, Kentucky, Ohio or West Virginia offices. Occasional regional travel for conferences, client events, and meeting typically several times a year.
Proposal work runs on client deadlines. Most weeks are standard business hours; submission weeks occasionally run long. We plan ahead to keep that the exception, not the norm.
Compensation and Benefits
Actual compensation depends on experience, education, qualifications, and relevant skills.
Health & Wellness
Medical, dental, vision; company-paid life insurance; short- and long-term disability; Employee Assistance Program
Time & Flexibility
Hybrid schedule; generous PTO; seven paid holidays plus one floating holiday; paid parental and adoption leave
Financial & Growth
401(k) with company match; tuition reimbursement;
Ready to Own the Pursuits That Build the Region?
Apply in under five minutes. We review every application and respond within 24 hours.
#GAI
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Who can apply
Review the original listing for work authorization, qualifications and employer requirements.