Talent Acquisition Operations Coordinator

Job description

Coordinate and schedule interviews across multiple teams

Support onsite interviews at Corporate HQ by greeting candidates and coordinating day-of logistics, including conference room scheduling

Coordinate executive-level interviews and provide a high-touch candidate experience for priority roles

Support recruiting events by coordinating logistics, preparing materials, and managing shipment of event supplies

Monitor and manage the recruiting inbox, responding to inquiries promptly and professionally

Support employee referral tracking and route candidates appropriately

Manage internal candidate transfer processes across disciplines in partnership with recruiters

Update and track recruiting activity in the ATS (iCIMS)

Support candidate re-engagement campaigns and CRM pipeline activities for hard-to-fill roles

Collaborate with recruiters, TA leadership, hiring managers, and HR partners

Perform other duties as assigned

Requirements

Regular scheduled attendance

Ability to travel 10% of the time

Bachelor's degree (BS/BA) from four-year college or university and 1 to 3 years' related experience and/or training; or equivalent combination of education and experience

1-3 years of experience in Talent Acquisition, Human Resources, recruiting coordination, or administrative support

Knowledge of HR processes and recruiting/onboarding systems preferred

Experience scheduling interviews across multiple stakeholders and time zones preferred

Familiarity with applicant tracking systems such as iCIMS Talent Cloud or similar platforms

Proven ability to manage multiple priorities in a fast-paced, high-volume environment

Experience supporting recruiting events, onboarding, or HR operations is a plus

Demonstrated ability to maintain confidentiality and handle sensitive information with discretion

Strong organizational and time management skills with exceptional attention to detail

Excellent verbal and written communication skills

High level of professionalism and customer-service mindset

Strong interpersonal skills with the ability to build relationships across teams

Ability to manage competing priorities while maintaining accuracy and responsiveness

Intermediate proficiency with Microsoft Suite, including Word, Excel, PowerPoint and Outlook

No certificates, licenses, or registrations required

Core Competencies

Demonstrates expertise in coordinating interviews and managing recruiting logistics while providing a high-touch candidate experience. Proficient in utilizing applicant tracking systems and maintaining confidentiality in handling sensitive information.

Highest-signal resume keywords

Talent Acquisition Experience

Interview Scheduling

Applicant Tracking Systems (iCIMS)

Organizational Skills

Verbal and Written Communication

ATS Optimization Keywords

Hard Skills

Interview Coordination

Recruiting Logistics Management

Candidate Experience Enhancement

Event Support

Data Tracking in ATS

Soft Skills

Attention to Detail

Customer-Service Mindset

Interpersonal Skills

Time Management

Professionalism

Industry Keywords

Human Resources

Recruiting Coordination

Onboarding

Employee Referral Tracking

Confidentiality

Tools & Technologies

ICIMS Talent Cloud

Microsoft Word

Microsoft Excel

Microsoft PowerPoint

Microsoft Outlook

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Who can apply

Review the original listing for work authorization, qualifications and employer requirements.