Talent Acquisition Operations Coordinator

Job description

Overview

Job Summary

The Talent Acquisition Operations Coordinator plays a key role in supporting recruiting operations and administrative processes. This position collaborates with recruiters, the TA leadership team, hiring managers, and HR partners to coordinate interviews, track hiring activity, and manage onboarding logistics from offer acceptance through a new hire’s first day. The role interacts with stakeholders across the organization to support smooth execution of recruiting and hiring activities. Compensation for this position is Base pay range of $53,000 to $63,500.

Essential Functions and Responsibilities include the following:

Assist with coordination and schedule interviews across multiple teams, ensuring a seamless experience for candidates and interviewers

Support onsite interviews at Corporate HQ by greeting candidates and coordinating day-of logistics, including conference room scheduling

Assist in delivering a high-touch candidate experience for priority roles, including coordination for executive-level interviews

Assist with recruiting events by coordinating logistics, preparing materials from Corporate HQ inventory, and managing shipment of event supplies

Monitor and manage the recruiting inbox, responding to inquiries in a timely and professional manner

Provide coordination support for employee referral tracking, ensuring candidates are reviewed and appropriately routed

Manage internal candidate transfer processes across disciplines in partnership with recruiters, including updating and tracking activity within the ATS (iCIMS)

Support talent acquisition initiatives, including candidate re-engagement campaigns and CRM pipeline activities for hard-to-fill roles, in partnership with recruiters

Other duties as assigned

Additional Job Requirements

Regular scheduled attendance

Indicate the percentage of time spent traveling - 10%

Additional Job Requirements

Regular scheduled attendance

Indicate the percentage of time spent traveling - 10%

Subject to applicable laws and Air Method’s policies, regular attendance is an essential function of the position. All employees must follow Air Methods’ employment practices and policies.

Supervisory Responsibilities

This position has no supervisory responsibilities.

Qualifications

To perform this job successfully, an individual must be able to perform each essential function satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. In accordance with applicable laws, Air Methods will provide reasonable accommodations that do not create an undue burden so disabled employees may perform the essential functions of the position.

Education and Experience

Bachelor’s degree (BS/BA) from four-year college or university and 1 to 3 years’ related experience and/or training; or equivalent combination of education and experience

Knowledge of HR processes and recruiting/onboarding systems preferred

1–3 years of experience in Talent Acquisition, Human Resources, recruiting coordination, or administrative support

Experience scheduling interviews across multiple stakeholders and time zones preferred

Familiarity with applicant tracking systems such as iCIMS Talent Cloud or similar platforms

Proven ability to manage multiple priorities in a fast-paced, high-volume environment

Experience supporting recruiting events, onboarding, or HR operations is a plus

Demonstrated ability to maintain confidentiality and handle sensitive information with discretion

Skills

Strong organizational and time management skills with exceptional attention to detail

Excellent verbal and written communication skills

High level of professionalism and customer-service mindset when interacting with candidates and internal stakeholders

Strong interpersonal skills with the ability to build relationships across teams

Ability to manage competing priorities while maintaining accuracy and responsiveness

Computer Skills

Intermediate with Microsoft Suite, including Word, Excel, PowerPoint and Outlook

Certificates, Licenses, Registrations

None

Note: This job description is not intended to be an exhaustive list of all duties, responsibilities, or qualifications associated with the position.

Air Methods is an EEO/AA employer. Qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability or protected veteran status.

Minimum pay

USD $52,000.00/Yr.

Maximum Pay

USD $63,500.00/Yr.

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Who can apply

Review the original listing for work authorization, qualifications and employer requirements.