About this opportunity
Videolabs lists this Technical Project Manager opportunity in san francisco, California. Review the employer’s description below for duties, qualifications and application requirements.
Job description
Job Title:Technical Project Manager
Location: San Francisco Bay Area (Hybrid)
Reports To: COO
Hours: Full-Time
Comp: DOE, $140-180k base
Must be legally authorized to work for any US employer without sponsorship.
The Company
VideoLabs is a professional intellectual property services company headquartered in San Francisco Bay, with a presence in Europe and Asia. We serve our clients globally with trusted executive, business, technical, legal, and licensing expertise, serving the technology industry through focused patent aggregation, licensing programs, and consulting and expert services.
VideoLabs' vision is to optimize the global high-tech intellectual property environment to be more efficient, respected, and balanced giving technology companies predictable, low-cost design freedom while providing fair and just compensation to innovators who create impactful patented inventions. VideoLabs is well funded, has a core team of highly experienced business, IP, and legal experts, and is rapidly growing across all aspects of its business. More at
The Opportunity
VideoLabs is seeking a Technical Project Manager to lead the development and implementation of a workflow management system supporting our core internal IP processes (e.g., patent analysis, ranking, case development) and the parallel evaluation of future Asset Management and CRM systems. You'll review and document our internal processes, define base-level system requirements, and guide the company in selecting, implementing, and configuring the most suitable SaaS workflow management system (e.g., Asana, Trello, Wrike) to improve productivity and collaboration. You'll run gap analyses across the company, gather requirements, project-manage the effort end to end, and introduce automation and sustainable new technologies enabling VideoLabs to scale effectively and efficiently as it grows.
Responsibilities
General Program Management
Assess and understand the interdependencies and requirements of the current workflow, project management, CRM, and asset management practices within the organization
Research and evaluate various workflow and/or workflow management systems (e.g., Asana, Trello, Wrike, or other options) based on business needs
Test and choose appropriate CRM, workflow management, and asset management vendors for the company based on the business size, type, and growth trajectory
Select and implement the most appropriate workflow management system to help each team and overall company with prioritization and visibility
Design and document workflows that align with the company's objectives
Collaborate with various teams to ensure successful adoption and integration of the chosen system
Train employees on how to use the new workflow management system and follow established workflows
Optimize workflow management processes to increase efficiency and effectiveness
Produce reports and metrics to track project progress and evaluate the system's impact
Create self-sustaining data dashboards that help ICs and leadership yield valuable insights
Technical Project Management
Proactively identify risks and roadblocks, and manage escalations related to scope, budget, timeline, or quality
Manage vendor contracts, statements of work, and procurement activities for selected systems
Coordinate resources and staffing across multiple concurrent initiatives, tracking capacity constraints
Serve as the key liaison between business stakeholders, technical teams, and external vendors, translating business priorities into clear system requirements
Ensure new tools and workflows meet the company's data-security and confidentiality standards, appropriate for a fast-moving technology organization
Qualifications
Proven experience as a Technical Project Manager and/or consultant, specifically in developing, implementing, and configuring workflow and/or project management systems
Deep familiarity with workflow management tools such as Asana, Trello, or similar systems, and practical work experience (on behalf of clients or your company) developing and configuring unique workflows within leading SaaS-based workflow management systems
Experience working within an iterative development environment (Agile, Scrum, etc.) required
Expertise in workflow design and process improvement
CRM expertise particularly for small high-tech businesses
Vendor management experience
Ability to organize information quickly and at a high level to address potential roadblocks and define the best way forward
Excellent communication and teamwork abilities
Self-motivated, detail-oriented, and able to work independently
Time management and multitasking abilities
Comfortable working with tight deadlines
Experience with data management, democratization, and creating self-sustaining, relevant datasets and dashboards
5-8+ years of experience in Technical Project Management or technology/product delivery roles
Bachelor's degree in computer science, Engineering, Business, or a related technical field, or demonstrated equivalent industry experience
Working knowledge of Waterfall and hybrid delivery methodologies, and common technical collaboration tools such as Jira, Confluence, and Smartsheet
Strong business-requirements analysis skills, with experience translating business priorities into technical specifications
Comfortable managing external vendor and tooling contracts, procurement, and cross-functional rollout processes
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Worksite address
san francisco, CA, 94199, US
Who can apply
Review the original listing for work authorization, qualifications and employer requirements.