About this opportunity
Charter School Associates Inc lists this Temporary Office Admin - Non Exempt opportunity in goulds, Florida. Review the employer’s description below for duties, qualifications and application requirements.
Job description
Job Duties:
Daily Operations
Create and forward weekly Look Ahead to the Principal
Provides secretarial support to Principal
Maintains all aspects of the principal’s schedule
Assists Administrative team
Records messages to the Principal and keeps log of same
Schedules meetings and appointments
Sorts and delivers mail for the Principal
Regularly checks Principal voice mail
Assists Principal in keeping updated with filing of all documentation, reports, correspondence, etc.
Maintains updated faculty list
Maintains updated phone list
Maintains up-to-date substitute list and provides same to faculty.
Maintains school calendar
Responds to requests for information
Sorts and date stamps all incoming mail to Principal and Assistant Principal
Maintains tickler system for deadlines, assignments, projects, etc.
Assists with maintaining and processes teacher certification information in Excel format
Maintains filing system as well as set of locked confidential files.
Process Out-of-Field Waivers and documents same on Excel spreadsheet
Prepare Board Meeting documentation
Organizes and sets up for Board meetings and all meetings lead by the principal
Posts mandatory notice for Board meetings
Trains substitutes and coordinates them for teachers
Handles club and field study paperwork and processing
Monitors Charter Tools for monthly items that come due
Assists with audit preparation
Maintain and disseminate Leadership Team packet information to Administration
Maintain and process safety drill documents (Fire drill, lockdown, tornado)
Maintain accident reports on students and staff
Manage Teacher Lead Money program
Fill in for Receptionist when needed
Lunch duty schedule when needed
Various duties as assigned by the principal
Maintain Emergency Management Plan information and “Go Bag”
Assists with Impact Aid form and attends trainings
Distributes school-wide email as approved by Principal
Maintains inventory for office materials and orders as needed
Mandatory attendance at all staff meetings
Prepares meeting agendas
Responsible for taking minutes and distributing same for all required meetings in a timely manner
Mandatory attendance at all Open Houses, Lottery, and other similar events
Welcomes visitors and arranges for their comfort and screens unexpected callers
Performs such other tasks and assumes such other responsibilities as the principal may from assign time-to-time.
Maintains volunteer fingerprints.
Who can apply
Review the original listing for work authorization, qualifications and employer requirements.