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Summary
This position serves as the Time and Leave Clerk for Nursing Service for the Seattle VA Medical Center as it pertains to Nursing Staff schedules and tour of duty inputs. The T&L Clerk serves the almost 1,200 nurses and nursing support staff for the facility from the Associate Director for Nursing Service executive offices.
Responsibilities
This position involves the determination of pay, maintenance of payroll records review, and disposition of time and leave records, and the completion of related, reports pertaining to civilian employees of the Federal Government. The duties of this position may include, but are not limited to: Performs clerical and technician duties that results in the bi-weekly determination of pay for civilian employees. Responsible for completion of Timecards (VAF4-5631) in the Centralized Veterans Affairs Time and Attendance System (VATAS). Rresponsible for verifying accuracy of time records, reviewing for compliance with established tours of duty, correct hours per employee schedule, appropriate holiday scheduling and use of compressed tours of duty. Responsible for correctly determining hours of base pay, entitlement to pay for on- call/standby, call back, night differential, holidays, Saturdays and Sundays premium pay, compressed work week, overtime, part-time hours, continuation of pay, unscheduled and compensatory time earned; and proper charges for annual leave, sick leave, leave without pay, non-pay, absence without leave (AWOL), military leave, jury duty, authorized absence, sleep time, and used compensatory time. Responsible for maintaining leave records for all Nursing employees, documenting all instances of leave use/accrual. Alerts Nursing Administration to all deficits, exceptions, unusual patterns, etc. Reviews and extracts attendance information as requested. Responsible for monitoring the status of employees on Leave With-out Pay (LWOP) or Continuation of Pay (COP) to ensure timely completion of memos and personnel actions. Work Schedule: 6:30 am - 3 pm, 7 am - 3:30 pm, 7:30 am - 4 pm. Monday through Friday. To be discussed during interview. Telework: Ad-Hoc Only Virtual: This is not a virtual position. Position Description/PD#: Time & Leave Clerk/PD40720A Relocation/Recruitment Incentives: Not Authorized Critical Skills Incentive (CSI): Not Approved Permanent Change of Station (PCS): Not Authorized
Qualifications
To qualify for this position, applicants must meet all requirements by the closing date of this announcement, 10/08/2026. Time-In-Grade Requirement: Applicants who are current Federal employees and have held a GS grade any time in the past 52 weeks must also meet time-in-grade requirements by the closing date of this announcement. For a GS-05 position you must have served 52 weeks at the GS-04. The grade may have been in any occupation, but must have been held in the Federal service. An SF-50 that shows your time-in-grade eligibility must be submitted with your application materials. If the most recent SF-50 has an effective date within the past year, it may not clearly demonstrate you possess one-year time-in-grade, as required by the announcement. In this instance, you must provide an additional SF-50 that clearly demonstrates one-year time-in-grade. Note: Time-In-Grade requirements also apply to former Federal employees applying for reinstatement as well as current employees applying for Veterans Employment Opportunities Act of 1998 (VEOA) appointment. You may qualify based on your experience and/or education as described below: Specialized Experience: You must have one year of specialized experience equivalent to at least the next lower grade GS-04 in the normal line of progression for the occupation in the organization. Examples of specialized experience would typically include, but are not limited to: Entering schedules, daily time posting, entering overtime, compensatory time requests, and/or associated leave; Communication skills, used for answering questions or handling conflict; Compiling information and reports in written format and graphically used varied programs such as Excel, Word, and PowerPoint; Office procedures - typing, filing, and use of office machines such as calculator, fax machines, copiers, scanners and main frame computer operation; Civilian pay and/or leave rules; OR, Education: Applicants may substitute education for the required experience. To qualify based on education for this grade level you must have a full 4-year course of study leading to a bachelor's degree with major study or at least 24 semester hours in subjects appropriate to the position to be filled (Transcripts must be submitted at time of application). OR, Combination: Applicants may also combine education and experience to qualify at this level. You must have an combination of specialized experience and education beyond high school. For more information on these qualification standards, please visit the United States Office of Personnel Management's website at https://www.opm.gov/policy-data-oversight/classification-qualifications/general-schedule-qualification-standards/.
Requirements
You must be a U.S. Citizen to apply for this job To be considered for this position, you must complete all required steps in the process. In addition to the application and questionnaire, this position requires an online assessment. The online assessment measures critical general competencies required to perform the job. Selective Service Registration is required for males born after 12/31/1959 Physical Requirements: The work required does not inherently include any physical requirements essential for successful job performance that could not otherwise be performed with accommodation or workplace adjustment. A pre-placement physical examination is not required. Subject to background/security investigation Selected applicants will be required to complete an online onboarding process. Acceptable form(s) of identification will be required to complete pre-employment requirements (https://www.uscis.gov/i-9-central/form-i-9-acceptable-documents). Effective May 7, 2025, driver's licenses or state-issued identification cards that are not REAL ID compliant cannot be utilized as an acceptable form of identification for employment. Participation in the seasonal influenza vaccination program is a requirement for all Department of Veterans Affairs Health Care Personnel (HCP) As a condition of employment for accepting this position, you will be required to serve a 1-year probationary period or 2-year trial period during which we will evaluate your fitness and whether your continued employment advances the public interest. In determining if your employment advances the public interest, we may consider: your performance and conduct; the needs and interests of the agency; whether your continued employment would advance organizational goals of the agency or the Government; and whether your continued employment would advance the efficiency of the Federal service. Upon completion of your probationary period, your employment will be terminated unless you receive certification, in writing, that your continued employment advances the public interest.
Education
A transcript must be submitted with your application if you are basing all or part of your qualifications on education. Note: Only education or degrees recognized by the U.S. Department of Education from accredited colleges, universities, schools, or institutions may be used to qualify for Federal employment. You can verify your education here: http://ope.ed.gov/accreditation/. If you are using foreign education to meet qualification requirements, you must send a Certificate of Foreign Equivalency with your transcript in order to receive credit for that education. For further information, visit: https://sites.ed.gov/international/recognition-of-foreign-qualifications/.