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Job description
Travel/Accounts Payable ClerkAge/Hour Status: ExemptReports To: Accounts Payable SupervisorPay Grade: Salary Schedule 060 (230 Days)Department: Business ServicesDate Revised: September 2022A Letter of Assurance will be issued for this position.Primary Purpose: Assist in administration of District's financial responsibilities including but not limited to Accounts Payable and Accounting.Qualifications:Minimum Education/Certification:High School Diploma or GEDSpecial Knowledge/Skills:Business and/or Accounting ExperienceProficient Computer SkillsMicrosoft Office including Microsoft ExcelProblem Solving/Analytical and Reconciliation SkillsWritten and Verbal CommunicationMulti-tasking and Organizational SkillsTeam PlayerMinimum Experience:Three years business or other equivalent experience or backgroundMajor Responsibilities and Duties:Process all district travel and mileage checksProcess all credit card transactionsReconcile all district credit cards monthlyTrain all district personnel on credit card/travel procedures and guidelinesPerform weekly accounts payable and accounting assignmentsMatch invoices with purchase orders and receiving data to verify accuracyDetect and resolve discrepancies in the accounts payable process in a timely mannerMaintain working relationships with vendors and district personnel to resolve issues in a timely mannerConfirm sufficient balances in accounts for payments for invoices to be processedReview the open purchase order report to address and resolve past due purchase orders in a timely mannerComplete the year-end close of open purchase orders in an appropriate and timely mannerArchive check copies, invoices, purchase orders, and other related documents by scanning and indexing using the document management systemPerform duties in accordance with department operating procedures at all timesPerform other duties as assigned by the Accounts Payable Supervisor and Accounting SupervisorEquipment Used:Computer10-Key CalculatorScannerSupervisory Responsibilities: NoneWorking Conditions:Physical/Mental Demands: Must maintain emotional control and exercise reasoning and problem-solving skills while under duress. Must demonstrate ability to communicate effectively (verbal and written). Ability to coordinate district functions. Must interpret policy, procedures, and data. Frequent lifting and carrying of moderate weight materials. Frequent in-district and occasional in-state or national travel. Frequent prolonged and irregular hours.Safety: Contribute to the prevention of accidents and injuries by observing safety rules and District policy, practicing the principles and skills taught in safety training, wearing personal protective equipment as required, reporting injuries and incidents immediately to supervisor, and being proactive in the ongoing efforts to improve and maintain workplace safety.The information contained in this job description is for compliance with the Americans with Disabilities Act (ADA) and foregoing statements describe the general purpose and responsibilities assigned to this job and are not an exhaustive list of all responsibilities, duties, and skills that may be required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.This is an in-person position. Work from home is not allowed unless approved by the Superintendent.
Worksite address
irving, TX, 75014, US
Who can apply
Review the original listing for work authorization, qualifications and employer requirements.