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Job description
Administrative Support For TreasurerUnder direct supervision, provides administrative, technical, and public-facing support to the Treasurer, Chief Deputy Treasurer, and the Banking Division. Work involves assisting with scheduling, communications, preparing financial data for review, and serving as the back-up for all disbursement processes within the office. This is a Limited Appointment position with an end date of 7/30/2029.Typical Duties(Illustrative only)Assist the Treasurer with scheduling meetings, maintaining calendars, coordinating appointments, and preparing agendas or meeting materialsDraft routine correspondence, prepare informational materials, and assist with internal and external communication tasksAssist with creating and organizing content for official Treasurer's Office social media channels; ensure posts follow County guidelines and established messagingPrepare and enter data for review, including investment statements, Treasurer receipts, journal entries, and related documentationServe as backup to the Treasury Banking Specialist for preparing and organizing warrants; verify basic information and route items for approvalAssist with Positive Pay uploads as needed, following established procedures and under direction of the specialistPrepare invoices for payment and assist with routine payment processing tasksMaintain, organize, and archive financial and administrative records in accordance with County records retention schedules; ensure documents are properly stored, accessible, and prepared for review or auditOrder supplies, maintain office inventory, and support general administrative functions of the Treasurer's OfficeMinimum QualificationsHigh school diploma or GED and one year of clerical, customer service, communications, or administrative support experience; OR any equivalent combination of education, training, and experience that demonstrates the ability to perform the duties of the position. Preferred qualifications:Experience working in a finance-related, government, or public-sector office environmentDemonstrated proficiency with basic accounting or bookkeeping tasksStrong data-entry accuracy and experience preparing financial documents or reportsPrior experience supporting executives or coordinating complex calendars and schedulesFamiliarity with Positive Pay processes or treasury/banking operationsExperience drafting professional correspondence or assisting with public communication materialsKnowledge of social media best practices for official or organizational accountsComfortable working within established procedures and following internal controlsStrong customer service background, especially in roles requiring communication with multiple departments or external agenciesProven ability to maintain organized records and manage retention requirementsThe ideal candidate is a detail-oriented, service-minded administrative professional who thrives in a structured, accuracy-driven environment. They bring a strong sense of professionalism and reliability to their work, ensuring that schedules, communications, and financial data are handled with care and consistency. This person is comfortable supporting multiple leaders, managing varied tasks, and switching between administrative, technical, and public-facing responsibilities as needed. They excel at maintaining organization in fast-paced settings, consistently follow established procedures, and demonstrate a commitment to clear communication—whether interacting with County departments, Special Districts, elected officials, or the public. The ideal candidate is proactive, eager to learn, and contributes positively to the culture of the Treasurer's Office. They take pride in accuracy, enjoy collaborative work, and understand the importance of confidentiality and professionalism in a public-sector finance environment.This position is non-exempt from overtime.Knowledge, Skills and AbilitiesWorking knowledge of:Basic accounting or bookkeeping principlesData entry and verification proceduresStandard office software and communication toolsCustomer service practicesAbility to:Communicate professionally with departments, districts, and elected officialsMaintain accuracy and attention to detailPrepare and enter financial data for reviewFollow written and verbal instructionsAssist with basic social media content creationManage calendars and coordinate meetingsPrepare and maintain simple reports and recordsWork cooperatively with staff, other agencies, and the publicMeet deadlines with guidanceSupport a safe and positive workplace environmentCoconino County is an Equal Opportunity Employer. AmeriCorps, Peace Corps and other national service alumni are encouraged to apply.BenefitsEmployee BenefitsCoconino County offers a comprehensive employee benefits package to regular employees working 30 or more hours per week that includes:Vacation/Annual LeaveSick Leave10 Holidays Per YearHealth Care InsuranceDental PlanVision PlanGroup Life InsurancePre-Tax Deduction PlanSick Leave Conversion PlanPersonal Day Purchase ProgramVacation Sell Back ProgramTuition Reimbursement ProgramWellness ProgramLong-Term DisabilityArizona State Retirement SystemEmployee Assistance ProgramOn-going Training OpportunitiesFree bus transportation/ EcoPass bus passElective CoverageDependent Medical, Dental, and VisionSupplemental Life (for employees & dependents)Flexible Spending AccountHealth Savings AccountTax-deferred investment programAccidental and Disability InsuranceShort Term Disability
Worksite address
flagstaff, AZ, 86001, US
Who can apply
Review the original listing for work authorization, qualifications and employer requirements.