Job description
For ambitious, culturally diverse, curious minds seeking booming careers, Job Duck unlocks and nurtures your potential. We connect you with rewarding, remote job opportunities with US-based employers who recognize and appreciate your skills, allowing you to not just survive but thrive.
As a lifestyle company, we ensure that everybody working here has a fantastic time, which is why we’ve earned the Great Place to Work Certification every year since 2022!
Job Description:
Join Job Duck as a Virtual Executive Assistant and play a key role in supporting a fast-growing business law practice. In this position, you will serve as the right hand to a busy executive, ensuring daily operations run smoothly, priorities stay on track, and important details never fall through the cracks. You will manage schedules, coordinate communications, prepare materials, organize information, and provide proactive administrative support that helps drive business success. The ideal candidate thrives in a dynamic environment, remains calm through periods of growth and change, and is confident working with direct communication styles while maintaining professionalism and focus. If you are highly organized, detail-oriented, resourceful, and enjoy solving problems before they become issues, this opportunity offers meaningful impact and professional growth.
• Monthly compensation range: 1060 USD to 1150 USD
Responsibilities include, but are not limited to:
Anticipate administrative needs and proactively implement solutions
Track action items and follow ups from meetings and conversations
Monitor ongoing projects, priorities, and deadlines to ensure nothing falls through the cracks
Coordinate scheduling activities through Calendly and related platforms
Maintain and coordinate the executive's calendar, preventing scheduling conflicts and ensuring appointments are accurately managed
Generate and compile reports as requested
Manage and update information within MyCase and other business systems
File, organize, and maintain digital documents and records
Book and coordinate business travel arrangements, accommodations, and itineraries
Serve as a key point of coordination between the executive and internal or external stakeholders
Prepare documents, reports, presentations, and supporting materials for meetings and business activities
Schedule internal and external meetings and distribute necessary meeting materials
Manage and organize the executive's inbox, ensuring timely responses and follow up on critical communications
Requirements:
2- 3 years of experience as an Executive Assistant, Administrative Assistant, Virtual Assistant, or similar support role
Experience managing executive calendars and inboxes
Experience coordinating meetings, travel arrangements, and business documentation
Experience working in fast paced and evolving environments preferred
• Software & Tools: MyCase, OpenPhone, Microsoft Office Suite, Microsoft Outlook, Microsoft Excel, OneDrive, Calendly
Strong organizational and time management skills
Ability to manage multiple priorities simultaneously
Comfortable working independently with minimal supervision
Ability to maintain confidentiality and professionalism
Reliable internet connection and dedicated workspace
Executive Support
Calendar Management
Email Management
Meeting Coordination
Travel Coordination
Document Preparation
Document Management
Records Management
Report Generation
Work Shift:
8:00 AM - 5:00 PM [PST][PDT] (United States of America)Languages:
English, SpanishReady to dive in? Apply now and make sure to follow all the instructions!
Our application process involves multiple stages, and submitting your application is just the first step. Every candidate must successfully pass each stage to move forward in the process.
Please keep an eye on your email and WhatsApp for the next steps. A recruiter will be assigned to guide you through the application process. Be sure to check your spam folder as well.
Originally posted on Himalayas
Who can apply
Eligible countries: United States. Accepted UTC offsets: UTC-10, UTC-9, UTC-8, UTC-7, UTC-6, UTC-5, UTC+14. Review the full description for employer-specific work authorization, residency and schedule requirements.