Job description
For ambitious, culturally diverse, curious minds seeking booming careers, Job Duck unlocks and nurtures your potential. We connect you with rewarding, remote job opportunities with US-based employers who recognize and appreciate your skills, allowing you to not just survive but thrive.
As a lifestyle company, we ensure that everybody working here has a fantastic time, which is why we’ve earned the Great Place to Work Certification every year since 2022!
Job Description:
Join Job Duck as a Marketing Operations Specialist and play a key role in supporting the daily execution of marketing and business development initiatives. In this position, you will help transform ideas into action by coordinating projects, maintaining marketing systems, creating content, supporting events, and ensuring critical marketing operations run smoothly. You will work closely with leadership while taking ownership of recurring tasks that drive visibility, engagement, and growth. This opportunity is ideal for a highly organized, proactive professional who enjoys balancing creativity, research, technology, and attention to detail in a fast paced environment.
Monthly Compensation Range: $1,245 to $1,350 USD
Responsibilities include, but are not limited to:
Identify opportunities to grow the firm's online audience and strengthen professional relationships
Support social media engagement by interacting with referral partners, professional organizations, attorneys, fiduciaries, and community contacts
Utilize AI tools to improve efficiency and support marketing execution
Perform routine website updates including attorney credentials, biographies, awards, events, news, and directory information
Organize and maintain marketing assets including biographies, CVs, headshots, articles, presentations, videos, awards, and approved marketing materials
Perform quality assurance reviews before campaign launches
Identify duplicate records and perform routine database audits
Maintain accurate contact records in HubSpot
Support attorney business development initiatives through research and opportunity tracking
Research conferences, podcasts, webinars, professional associations, speaking opportunities, and industry events
Assist with webinar administration, CLE accreditation support, attendee lists, event materials, and post event contact management
Create and schedule evergreen social media content using approved firm resources, articles, awards, attorney bios, presentations, FAQs, events, and website content
Review website content for outdated information, broken links, and content accuracy
Build and schedule approved newsletters and email marketing campaigns
Monitor campaign performance and maintain reporting records
Manage contact lists, segmentation, and CRM data hygiene activities
Draft presentation materials based on outlines and direction provided by leadership
Help maintain attorney topic banks, presentation resources, and outreach lists
Maintain a centralized calendar for awards, conferences, speaking engagements, sponsorships, association events, editorial opportunities, and business development activities
Coordinate event invitations, attendee tracking, RSVP management, and follow up communications
Requirements:
Schedule: Full time. Monday through Friday. Ideally 8:30 AM to 5:30 PM PST. Some scheduling flexibility may be available with sufficient overlap during Pacific Time business hours
Language Requirements: English only. Excellent verbal and written communication skills
Experience Requirements: Previous experience in marketing, business development, communications, or administrative support ◦ Experience managing multiple projects and deadlines simultaneously ◦ Experience supporting events, email marketing, or social media initiatives preferred
Software & Tools: HubSpot ◦ Microsoft Office Suite ◦ Microsoft Outlook ◦ LinkedIn ◦ Meta platforms ◦ Canva ◦ Claude ◦ ChatGPT ◦ YouTube ◦ Zoom Webinars ◦ WordPress or similar website management platforms preferred
Work Environment: Primarily digital and administrative role ◦ Low call volume environment ◦ Most communication occurs through email, online platforms, and collaboration tools ◦ Expected daily calls: 0 to 5
Required Skills
Highly organized and able to manage multiple priorities
• Strong attention to detail
• Proactive and self motivated
• Excellent written communication skills
• Strong online research abilities
Time management and prioritization skills
• Content creation and editing skills
• Social media management
• Email marketing coordination
• Event planning and support
• CRM management and data maintenance
• Database organization
• Marketing operations support
• AI tool proficiency
• HubSpot proficiency
• Canva proficiency
• Spreadsheet management
• Problem solving skills
• Adaptability
• Reliability and accountability
Ability to follow established processes independently
Ability to create strong first drafts from minimal direction
• Ability to maintain brand consistency
Work Shift:
8:30 AM - 5:30 PM [PST][PDT] (United States of America)Languages:
EnglishReady to dive in? Apply now and make sure to follow all the instructions!
Our application process involves multiple stages, and submitting your application is just the first step. Every candidate must successfully pass each stage to move forward in the process.
Please keep an eye on your email and WhatsApp for the next steps. A recruiter will be assigned to guide you through the application process. Be sure to check your spam folder as well.
Originally posted on Himalayas
Who can apply
The source lists worldwide eligibility. Accepted UTC offsets: UTC-11, UTC-10, UTC-9.5, UTC-9, UTC-8, UTC-7, UTC-6, UTC-5, UTC-4, UTC-3.5, UTC-3, UTC-2, UTC-1, UTC+0, UTC+1, UTC+2, UTC+3, UTC+3.5, UTC+4, UTC+4.5, UTC+5, UTC+5.5, UTC+5.75, UTC+6, UTC+6.5, UTC+7, UTC+8, UTC+8.75, UTC+9, UTC+9.5, UTC+10, UTC+10.5, UTC+11, UTC+12, UTC+12.75, UTC+13, UTC+14. Review the full description for employer-specific work authorization, residency and schedule requirements.