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Job description
Vaccine Finance SpecialistThis position serves as the subject matter expert for vaccine ordering and supply management requirements and provides expert consultation in the development and maintenance of all associated internal and external policies and procedures.• Serves as the Children and Hoosier Immunization Registry Program (CHIRP) Immunization Information System (IIS) Vaccine Ordering Management System (VOMS) and CDC VTrckS (Vaccine Tracking System) super-user• Communicates with the Deputy Vaccine Access and Management Director on a routine basis to determine the amount of available funds for vaccine purchasing• Updates and maintains CDC VTrckS database• Conducts final aggregate vaccine order review prior to submission• Uploads vaccine orders from CHIRP• Determines fund type splits for all vaccine orders each quarter• Conducts annual review of CDC vaccine order and vaccine purchase data reports o Provides recommendations for adjustments based on identified results and trends• Develops and monitors the vaccine order review, approval, and management processes conducted by Regional Ordering and Accountability Specialist staff o Provides cross coverage as needed• Ensures all vaccine return transactions are entered into VTrckS and corrections made as necessaryVaccine Supply (20%)• Oversees routine and influenza vaccine allocations for north, central, and southern provider regions, ranging between 750-800 offices• Participates in meetings with vaccine manufacturers and insurance plans, either as a representative for the ISDH Immunization Division, or as a complement to the Deputy Vaccine Access and Management Director• Prepares various reports to CDC and program staff related to vaccine issues such as inventory, vaccine shortages, backorders, warehouse, delivery, healthcare providers, and other related issues• Attends routine program meetings to report on issues associated with immunization provider vaccine orders, vaccine supply, and vaccine deliveryVaccine Finance and Budget (20%)• Assists the Deputy Vaccine Access and Management Director with vaccine budget preparations• Collects data for and submits the Population Estimates Survey (PES), Cost Affordability Tool (CAT), annual Vaccine Spend Plan, monthly Vaccine Spend Plan reports, and Vaccine Purchase Estimator Tool (VPET), with the assistance of the Deputy Vaccine Access and Management Director, as needed• Reviews and updates Vaccine Spend Plan reports and the VPET with the assistance of the Deputy Vaccine Access and Management Director, as neededPolicy and Procedure Development, Implementation, and Maintenance Support (15%)• Maintains knowledge of current requirements related to vaccine ordering and management• Serves as the subject matter expert regarding various vaccine funding sources and their associated policy and eligibility requirements• Assists in the formulation of policy and procedures for VFC providers concerning vaccine ordering and distribution as well as patient eligibility• Supports all internal standard operating procedure (SOP) and policy development and maintenance related to vaccine ordering• Provides guidance and thought leadership to internal teams regarding content development for online learning management system (LMS) training modules, provider training materials, and process improvement interventionsSkills:Skill - Required / Desired - Amount - of ExperienceFinance exp. managing and preparing large budgets. - Required - 2 - YearsExperience with entering, tracking and reporting program finances to individual stakeholders. - Required - 2 - YearsWorking exp. managing and controlling inventory, preferably in a vaccine ordering role. - Required - 2 - YearsPrev. purchasing experience - Highly desiredHealth/Immunization Experience - Highly desiredPrev. working exp. developing and implementing program policies and procedures. - Highly desiredPrior experience in a service delivery role. - Highly desiredPrev. exp. working in a Public Health Department or Agency. - Desired
Worksite address
indianapolis, IN, 46201, US
Who can apply
Review the original listing for work authorization, qualifications and employer requirements.