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Job description
Position Title: Vice President, Conferences and Events
Reports to: Vice President, Conferences and Events
Position Summary: The Vice President, Conferences and Events will lead the planning, management, and execution of AHLA & AHLA Foundation's conference and events portfolio. This role is responsible for overseeing the day-to-day development and delivery of high-quality events that enhance member engagement, create exceptional attendee experiences, and support AHLA's revenue and organizational goals. The Vice President will serve as a hands-on leader, working closely with internal teams, external partners, vendors, sponsors, and stakeholders to manage event operations from concept through execution. This position is accountable for project management, budgeting, logistics, program development, stakeholder engagement, staff leadership, and on-site event delivery, ensuring all events are executed efficiently, professionally, and with attention to detail.
Responsibilities
Work with the VP of Conferences & Events to plan, manage, and execute AHLA/F's events portfolio, including signature conferences, proprietary meetings, partner-supported events, member engagement programs, and special events
Serve as a project lead for assigned conferences and events, ensuring clear objectives, timelines, budgets, deliverables, and accountability across internal and external stakeholders
Serve as a thought partner in helping shape event experience to grow engagement and attendance year over year
Oversee AHLA's responsibilities across its broader conference and events portfolio, including but not limited to:
Educational program development, speaker coordination, and program execution
Member, industry, sponsor, and partner engagement initiatives
Event logistics, including function specifications, registration support, food and beverage, audio-visual arrangements, production needs, and attendee experience elements
Venue research, vendor selection, contract negotiation, and relationship management
RFP development, site research, site visits, and contracting support
Travel to events, planning meetings, site visits, and other related activities as needed
Establish and manage event budgets, revenue and expense projections, timelines, reporting tools, and post-event evaluations; provide regular updates to senior leaders on event strategy, planning milestones, risks, budget status, and outcomes
Identify opportunities to improve event processes, strengthen operational efficiencies, enhance attendee engagement, and elevate the overall quality and impact of AHLA events
Ensure event policies, procedures, and planning practices are consistent across AHLA's broader conference and events portfolio; support other special projects and duties as assigned
Education and Experience
Bachelor's degree required
8-10 years of demonstrated experience in strategic conference, event, or association event management
Experience leading large-scale conferences, trade shows, member events, executive meetings, or complex multi-stakeholder events, including budgets, vendors, contracts, timelines, and cross-functional project teams
Association, hospitality, nonprofit, or member-based organization experience preferred
Certified Meeting Professional (CMP) certification preferred
Skills and Attributes
Strategic, self-motivated leader who is also a collaborative team player with a high level of professionalism and emotional intelligence
Strong project management skills with the ability to manage multiple events, priorities, timelines, and stakeholders simultaneously
Excellent oral and written communication skills, with the ability to clearly communicate goals, expectations, updates, and event-related information to internal and external audiences
Ability to build strong relationships with members, sponsors, partners, vendors, senior leaders, and cross-functional teams
Experience managing complex event partnerships, vendors, venues, and contractors
Ability to thrive in a fast-paced environment
Detail-oriented, highly organized, and able to anticipate needs, solve problems, and maintain calm under pressure
Customer-service focused with a positive attitude and commitment to delivering a strong attendee and member experience
Proficiency with Microsoft Office Suite and event-related technology platforms; Salesforce experience preferred
Other
Position located in Washington, DC area
Ability to travel
Ability to lift 35 pounds
Salary: 150-160K
Hybrid - 3 days in office (Tues, Wed & Thurs)
AHLA is an equal opportunity employer. We encourage you to apply even if your experience is not a 100% match with the position. We are looking for someone with relevant skills and experience, not a checklist that exactly matches the job description. We want to help you grow and in return, you help us grow into a stronger, more inclusive organization. We celebrate diversity and are committed to creating an inclusive environment for all employees.
EOE
Benefits
Medical, dental, and vision coverage
Employer-paid disability and life insurance
401(k) retirement plan with an employer match
Generous paid time off and holidays
Tuition reimbursement and professional development support
Employee Assistance Plan (EAP)
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Worksite address
washington, DC, 20022, US
Who can apply
Review the original listing for work authorization, qualifications and employer requirements.