Job description
We're looking for a detail-oriented and organized Virtual Assistant to join our team in Kansas City, United States. In this role, you'll provide comprehensive administrative support to our organization, managing schedules, communications, and projects while working in a fully remote environment. The ideal candidate will be a proactive professional who thrives in a collaborative setting, demonstrates strong problem-solving abilities, and is committed to supporting our team's success through efficient and reliable virtual assistance.
Manage email correspondence, calendar scheduling, and meeting coordination for executives and team members across multiple departments
Prepare and organize documents, reports, presentations, and summaries with accuracy and attention to detail
Conduct research, gather information, and compile data to support decision-making and project initiatives
Coordinate and track project timelines, deliverables, and task assignments while maintaining clear communication with stakeholders
Maintain organized digital filing systems and document management practices, ensuring easy retrieval and confidentiality compliance
Assist with customer inquiries and provide responsive support through various communication channels
Perform data entry, verification, and updates in company systems and spreadsheets with high accuracy standards
Support multiple departments with diverse administrative tasks, demonstrating flexibility and adaptability
Communicate effectively with team members and supervisors through virtual platforms and digital tools
Follow company procedures, data confidentiality guidelines, and organizational protocols consistently
Identify process improvements and suggest innovative solutions to enhance operational efficiency
**Required Skills and Experience:**
Minimum 2 years of experience in virtual assistance, administrative support, or related professional roles
Proficiency in Microsoft Office Suite (Excel, Word, Outlook) and Google Workspace tools
Expertise with digital communication and collaboration platforms (Zoom, Slack, Teams, etc.)
Excellent typing speed and accuracy (minimum 35–45 WPM)
Strong written and verbal communication skills with professional tone and clarity
Exceptional attention to detail and organizational abilities
Proven multitasking and prioritization skills with ability to manage competing deadlines
Strong problem-solving and analytical mindset
Demonstrated ability to work independently with minimal supervision in a remote environment
High sense of responsibility, professionalism, and confidentiality awareness
**Required Education:**
High school diploma or equivalent
**Preferred Qualifications:**
Associate degree or certification in business administration, office management, or related field
Experience with customer service and interpersonal relationship building
Knowledge of basic database management and document control practices
Familiarity with project management tools and methodologies
Experience with scheduling software and calendar management systems
Ability to quickly adapt to new tools, technologies, and processes
Background in research and information gathering
**Knowledge, Skills, and Abilities:**
Time management and scheduling expertise
Customer-focused approach with commitment to supporting team needs
Collaborative mindset with ability to work effectively in team environments
Innovative thinking and willingness to suggest process improvements
Resilience and flexibility in responding to changing priorities
Organized approach to managing multiple projects and responsibilities simultaneously
Kanz is an equal opportunity employer committed to building a diverse and inclusive team. We encourage applications from candidates of all backgrounds, particularly those from underrepresented groups in technology.
Kanz is redefining recruitment in high-growth markets with an AI-powered platform that automates 70% of hiring workflows. We’re looking for a driven, entrepreneurial Account Executive to lead our revenue growth in Saudi Arabia. You’ll be the face of Kenz to our early agency and corporate clients — and a key force in reaching our first $1.6M ARR milestone.
Why Join Kenz?
Shape the sales foundation of a fast-growing, mission-driven startup
Work directly with the CEO and be rewarded for your wins
Make an impact on local employment and national Saudization goals
Originally posted on Himalayas
Who can apply
Eligible countries: United States. Accepted UTC offsets: UTC-10, UTC-9, UTC-8, UTC-7, UTC-6, UTC-5, UTC+14. Review the full description for employer-specific work authorization, residency and schedule requirements.