Job description
Virtual Assistant (Executive Support, CRM & Operations) – Remote | U.S. Hours
Position Type: Full-Time, Remote
Working Hours: U.S. Client Business Hours
About the Role
We’re hiring a Virtual Assistant (VA) to support daily operations, communication, and execution across a fast-moving business.
This is not a basic admin role — you will act as a remote operations partner, helping the client stay organized, responsive, and focused on high-value work.
If you’re someone who is organized, proactive, and reliable, this role is built for you.
What You’ll Own
Administrative & Executive Support (Primary Focus)
Manage calendars, meetings, and scheduling across time zones
Coordinate calls and ensure smooth daily planning
Draft and send professional emails, documents, and communications
Prepare meeting notes and track follow-ups
Data & CRM Management
Update and maintain records in:
HubSpot
Salesforce
Zoho CRM
Manage spreadsheets and operational trackers
Organize digital files in:
Google Drive
Dropbox
SharePoint
Research & Task Execution
Conduct online research:
Competitors
Vendors
Market insights
Turn research into:
Structured summaries
Presentations
Support ad hoc and project-based tasks
Customer & Vendor Coordination
Respond to basic client inquiries or route appropriately
Communicate with vendors and track outstanding items
Ensure follow-ups are completed on time
Operations & Project Support
Assist with:
Invoicing and expense tracking
Light bookkeeping (if required)
Update project management tools:
Trello
Asana
Notion
Monday.com
What Makes You a Strong Fit
You are highly organized and detail-oriented
You can manage multiple tasks without dropping the ball
You communicate clearly and professionally
You are proactive and don’t wait for instructions
You are reliable, responsive, and accountable
Required Experience & Skills
1–2 years experience as a:
Virtual Assistant
Administrative Assistant
Operations Support role
Proficiency in:
Microsoft Office
Google Workspace (Docs, Sheets, Gmail, Calendar)
Strong time management and multitasking ability
Reliable internet and remote work setup
Nice to Have
CRM experience:
HubSpot / Salesforce / Zoho CRM
Familiarity with:
QuickBooks / Xero
Experience supporting:
Founders
Startups
Remote teams
Managing multiple clients or executives
What a Typical Day Looks Like
Review calendars and inboxes, prioritize urgent items
Schedule meetings and coordinate logistics
Update CRM records and trackers
Prepare documents, reports, or summaries
Conduct research for ongoing projects
Follow up with vendors or clients
Send end-of-day updates and prep for next day
In short:
You ensure everything runs smoothly and nothing falls through the cracks.
Key Metrics (KPIs)
Tasks completed accurately and on time
Calendar & inbox management efficiency
No missed meetings or deadlines
Clean, organized systems and documentation
Strong responsiveness during working hours
Positive feedback from clients and stakeholders
Why This Role Stands Out
High ownership and visibility across operations
Exposure to multiple business functions
Clear expectations and structured workflows
Opportunity to grow into operations or executive roles
Work directly with founders and decision-makers
Interview Process
Initial Phone Screen
Video Interview with Pavago Recruiter
Practical Task (mock inbox/calendar + research task)
Client Interview
Offer & Background Verification
Apply Now
If you:
Thrive in fast-paced, remote environments
Are organized, proactive, and detail-driven
Enjoy supporting operations and execution
This role is a strong fit.
Originally posted on Himalayas
Who can apply
Eligible countries: United States. Accepted UTC offsets: UTC-10, UTC-9, UTC-8, UTC-7, UTC-6, UTC-5, UTC+14. Review the full description for employer-specific work authorization, residency and schedule requirements.