Job description
Virtual Assistant – Remote Contract (South Africa, EST Hours)
You’re an organized, tech-savvy, and detail-oriented professional who thrives in a fast-paced environment. This fully remote contract role gives you the opportunity to support private healthcare facilities in the United States—helping their teams operate efficiently through expert scheduling, communication, and administrative coordination. You’ll work from South Africa while collaborating directly with US professionals during Eastern Standard Time (EST) hours.
About This Opportunity
We’re hiring on behalf of a growing US-based private healthcare organization that provides high-quality care through its network of clinics and service partners. Our client values precision, reliability, and proactive communication. This is a unique opportunity for South African professionals to build an international career supporting a team that makes a meaningful impact in the healthcare space while gaining global administrative experience.
The Role
As a Virtual Assistant, you’ll handle daily administrative tasks to ensure seamless operations for healthcare teams. You’ll manage scheduling, coordinate communication across departments, and maintain accurate records—all while fostering efficient collaboration in a remote work setting aligned with US hours.
What You’ll Do
Manage calendars and coordinate appointments for healthcare staff and facilities
Schedule patient consultations, team meetings, and follow-up sessions
Handle correspondence, emails, and coordination between internal teams and external partners
Track and update operational records, spreadsheets, and patient scheduling systems
Support general administrative operations and process improvement initiatives
Communicate clearly and promptly with US-based teams during EST business hours
Ensure all information is handled with confidentiality and professionalism
What You Bring
Essential Requirements:
Based in South Africa
Fluent English (first language proficiency)
Able to work EST business hours (typically 3pm–11pm SAST)
Reliable internet connection and equipped home office setup
Minimum 2 years of experience as a Virtual Assistant, Administrative Assistant, or Scheduler
Strong organizational and prioritization skills
Excellent written and verbal communication abilities
Proficiency with Microsoft Office, Google Workspace, and scheduling tools (e.g., Calendly, Zoom, Slack)
Ability to learn new software tools quickly and apply them effectively
Preferred:
Previous experience supporting healthcare providers, medical offices, or clinics
Familiarity with US healthcare scheduling or patient management systems
Experience in remote work environments
Exposure to CRM tools or task management systems (e.g., Asana, Trello)
Experience communicating across time zones
Technology Stack
Microsoft Office Suite, Google Workspace, Zoom, Slack, Calendly, Asana, CRM platforms (HubSpot or Salesforce advantageous)
What We Offer
Full-time remote contract position
Work from anywhere in South Africa
EST business hours (approximately 3pm–11pm SAST)
Competitive monthly contract rate (commensurate with experience)
Timely and reliable monthly payments via international transfer
Growth opportunities supporting a fast-growing US healthcare organization
Professional development through exposure to global operations
Working with Our US Client
This role is offered through our South Africa–US partnership model. You’ll be fully integrated into our US client's operations while receiving ongoing support, onboarding assistance, and structured communication. You’ll gain hands-on experience working directly with US healthcare professionals, expanding both your expertise and international network.
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Originally posted on Himalayas
Who can apply
Eligible countries: United States. Accepted UTC offsets: UTC-10, UTC-9, UTC-8, UTC-7, UTC-6, UTC-5, UTC+14. Review the full description for employer-specific work authorization, residency and schedule requirements.