About this opportunity
Confidential lists this Virtual Assistant opportunity in Irwindale, California. Review the employer’s description below for duties, qualifications and application requirements.
Job description
Role Overview Support the day-to-day operations of a distributed team by managing administrative work, team logistics, and gifting for internal colleagues, extended team members, and clients. This full-time remote role suits a proactive, highly organized professional who can take ownership with minimal direction.
Key Responsibilities Manage scheduling, research, documentation, and general administrative tasks.
Maintain internal trackers, records, and operational information.
Coordinate purchasing, vendors, shipping, expenses, and reimbursements.
Support onboarding, team logistics, and ad hoc requests.
Lead gifting operations, including gift sourcing, ordering, personalization, shipping, and delivery.
Track gifting budgets, recipient details, orders, and vendors.
Anticipate operational needs and carry tasks through to completion.
Qualifications 3+ years of experience in administrative support, operations, or a similar role.
Excellent organization, attention to detail, written communication, and verbal communication skills.
Strong ownership, reliability, follow-through, research ability, and problem-solving skills.
Ability to work independently in a fast-moving environment and use sound judgment with sensitive information.
Administrative support, vendor management, and operational organization skills.
Preferred Qualifications Experience in a startup, technology company, or distributed team.
Experience with gifting, vendors, purchasing, or logistics.
Familiarity with Google Workspace, Slack, and project management tools.
Comfort using AI tools to improve efficiency and automate repetitive work.
Work Terms Full-time, remote position.
Compensation $15 to $30 per hour.
Application Process Submit an application to be considered. Applicants acknowledge the applicable candidate terms and privacy policy during the application process.
Who can apply
Review the original listing for work authorization, qualifications and employer requirements.