Job description
About Legion Health
Legion Health is building fast, affordable, high-quality mental health care at scale.
We are an AI-native psychiatry network where clinicians provide care directly to patients.
Our operations and technology systems help remove administrative friction so providers can focus on patient care.
Role Logistics
Job Type: Full-time contract
Location: Fully remote
Work Hours: 1:00 PM to 9:30 PM Central Time
Compensation: $5-$15 per hour, based on experience
Ideal Experience: 2+ years in operations, recruiting coordination, healthcare administration, payroll support, or virtual assistant work
The Opportunity
This is not a generic assistant role.
You will help keep Legion’s provider operations engine running smoothly.
You will support provider recruiting, onboarding, provider management, and payroll preparation.
The right person is organized, proactive, comfortable with spreadsheets, and excellent at follow-through.
This is a strong fit for someone who enjoys checklists, healthcare operations, provider communication, and detail-heavy workflows.
Responsibilities
Manage provider recruiting coordination, including:
Candidate tracking
Interview scheduling
Application follow-ups
Hiring record updates
Support provider onboarding, including:
Collecting required documents
Tracking onboarding checklist completion
Following up on missing items
Coordinating internal handoffs
Making sure providers are ready to start
Maintain provider operations trackers, including:
Provider rosters
Onboarding status
Active and offboarding providers
State coverage
Collaborating physician relationships
Credentialing or payer status
Communicate with providers through Slack, email, and internal systems.
Support weekly payroll preparation, including:
Gathering provider pay inputs
Reviewing visit counts
Checking no-shows and late cancellations
Updating pay sheets
Validating payroll trackers
Escalating discrepancies before payroll is finalized
Coordinate across recruiting, credentialing, clinical operations, billing, and payroll.
Document processes and improve SOPs so workflows become cleaner and easier to repeat.
Handle sensitive healthcare and payroll information with confidentiality and care.
You’ll Be Successful If You Are
Extremely organized and reliable
Strong with spreadsheets, trackers, and checklists
Detail-oriented with names, dates, pay periods, counts, and status fields
Clear and professional in written English
Comfortable following up with clinicians and internal teammates
Able to move quickly without sacrificing accuracy
Proactive about spotting missing information or unclear ownership
Calm under pressure in a fast-moving startup environment
Careful with sensitive information and HIPAA-aware
Ideal Background
2+ years in one or more of the following:
Healthcare operations
Recruiting coordination
Provider onboarding
Payroll support
HR administration
Executive assistant or virtual operations support
Strong preference for experience supporting:
Clinicians
Healthcare providers
Contractors
Remote teams
Bonus points for experience with:
Google Sheets
Slack
Ashby or another ATS
Healthie or another EHR
Looker Studio
Stripe
Payroll or invoice workflows
Telehealth, behavioral health, credentialing, billing, or provider operations
This Role Is Not a Fit If You
Prefer only patient-facing support
Dislike spreadsheets, trackers, or reconciliation work
Need the same exact workflow every day
Wait for instructions instead of proactively following up
Are casual with deadlines, documentation, or payroll accuracy
Compensation & Benefits
Hourly Compensation: $5-$15 per hour, based on experience
Work Setup: Fully remote
Schedule: 8:00am - 5:00pm US Central Time
Impact: Help build the provider operations foundation that lets clinicians focus on patient care
Growth: Opportunity to grow into broader ownership across provider operations, onboarding, recruiting coordination, or payroll operations
Hiring Process
Resume and application review
Initial interview
Practical operations exercise using a sample tracker or onboarding/payroll scenario
Final interview
Reference check
Equal Employment Opportunity
Legion Health is an Equal Opportunity Employer.
We welcome applicants from all backgrounds and are committed to building an inclusive, respectful, and high-performing team.
Originally posted on Himalayas
Who can apply
Eligible countries: United States. Accepted UTC offsets: UTC-10, UTC-9, UTC-8, UTC-7, UTC-6, UTC-5, UTC+14. Review the full description for employer-specific work authorization, residency and schedule requirements.