Virtual Card Admin

Job description

Join a fast-moving finance operations team as the owner of a virtual card program that supports spend controls, compliance, and efficient payment workflows. This remote role is focused on managing the full card lifecycle, strengthening process consistency, and helping improve how purchasing activity moves through procurement and accounts payable systems.

Responsibilities

Review virtual card requests to confirm they meet policy and approval requirements before cards are issued Validate whether each request qualifies based on vendor type, purchase urgency, or accepted payment method Decline or redirect requests that fall outside policy, such as recurring spend, personal use, cash advances, or other prohibited purchases Issue cards with the correct vendor limits, purpose, and expiration settings Reassess cards when vendor details, spend amounts, or business needs change Manage freezes, closures, and reissues to keep active card records accurate and up to date Track receipts and coding within required timelines and follow up on missing submissions Reconcile card activity against monthly statements and help clear exceptions before close Prepare accrual and coding support for accounting partners Maintain clear audit evidence for approvals, issuance, reconciliations, and policy adherence Provide monthly reporting on active cards, spend activity, exceptions, and receipt compliance Document procedures, update requester guidance, and identify vendors that should move to other payment methods Support the transition of card workflows into Workday as part of broader accounts payable changes

Skills

3+ years of experience administering a corporate card, purchasing card, or virtual card program Hands-on experience with card issuance, limit management, and monthly reconciliation Working knowledge of procure-to-pay controls, including approvals, segregation of duties, and audit support Strong Excel or Google Sheets skills Excellent attention to detail and organizational skills Ability to communicate policy clearly and professionally with a wide range of stakeholders Comfort working independently in a remote environment

Preferred Skills

Experience with Zip, Workday, Brex, or a similar spend management platform Background in SOX-related processes or experience in a company preparing for more formal controls Experience improving or rebuilding a card program, including policy, reporting, or tooling Familiarity with accounts payable, procurement, or finance operations workflows Comfort using AI tools to support follow-ups, reconciliations, or recurring reporting tasks Experience in a high-growth or enterprise environment

Horizontal is committed to building an inclusive workplace where different perspectives, experiences, and working styles are valued. We welcome candidates of all backgrounds and strive to create an environment where everyone can do their best work and feel respected, supported, and empowered.

By applying for this position, you acknowledge and agree that Horizontal Talent may contact you regarding your application using automated technology, including phone calls, SMS/text messages, or email, which may be delivered by our virtual AI recruiter, Alex.

Who can apply

Review the original listing for work authorization, qualifications and employer requirements.