VP of Transportation

Job description

NCAA Olympic & Youth Sports League – Build a Revolutionary Sports Transportation System

About Us

We are launching a transformational professional and youth sports league with $2.5 billion in equity capital being raised . Our mission is to revolutionize Olympic sports in America by creating a sustainable ecosystem that spans professional competition, comprehensive youth development, and world-class infrastructure.

Our Scope & Scale:

School Partnerships: Licensing NCAA Division I brands from 50 schools in Year 1, scaling to 300 schools by Year 6

Sports Coverage: 12 Olympic sports (soccer, volleyball, lacrosse, hockey, baseball, softball, and more)

Geographic Reach: 4 regions, 200+ teams competing across the United States

Competition Season: Mid-August through mid-May (9 months of continuous travel)

Professional Athletes: 5,000+ professional athletes traveling for competition

Youth Athletes: U17-U23 age groups (100,000+ athletes) traveling with professional teams

Annual Games: 5,000+ competitive matches requiring team transportation

The Transportation Challenge:

Fleet Investment: $400M+ investment in proprietary transportation fleet (buses and potentially aircraft)

Revenue Model: Transportation as revenue generator, not just cost center

Team Travel: 200+ professional teams traveling across 4 regions continuously

Integrated Model: U17-U23 youth teams traveling with professional teams

Travel Volume: 50,000+ team trips annually at full scale

Multi-Sport Coordination: Different travel needs for 12 sports (equipment, roster sizes, schedules)

Cost Optimization: Minimize travel costs while maximizing service quality and revenue

Safety & Compliance: DOT compliance, vehicle safety, driver management

Operational Excellence: 99%+ on-time performance for 9-month season

Geographic Coverage: Nationwide transportation network across all 50 states

Year-Round Operations: Off-season maintenance, charter services, revenue optimization

This is the most ambitious sports transportation operation ever built—creating a proprietary fleet that serves as both competitive advantage and revenue generator.

Position Overview

The VP of Transportation will be the senior executive responsible for all transportation strategy, fleet management, logistics operations, driver management, safety, and revenue optimization. Reporting to the Chief Operating Officer, you will build and operate a transportation company within a sports league—managing $400M+ in fleet assets while generating $570M+ in annual revenue.

This role requires a unique combination of transportation/logistics expertise, fleet management experience, P&L responsibility, and the ability to build and scale complex operations from scratch.

Compensation Package: $900,000 total compensation

Base Salary: $525,000

Performance Bonus: $175,000 (target, tied to on-time performance, cost control, and revenue generation)

Equity Grant: $200,000 annually (vesting over 4 years)

Key Responsibilities

1. Transportation Strategy & Business Model

Strategic Vision: Develop comprehensive transportation strategy that serves competitive needs while generating revenue

Build vs. Charter Decision: Make strategic decision on fleet ownership vs. charter modelOwnership Model: Invest $400M+ in buses and potentially aircraft

Charter Model: Contract with charter companies on per-trip or seasonal basis

Hybrid Model: Own core fleet, supplement with charters during peak periods

Financial Analysis: Build detailed financial models comparing all options

Fleet Composition: Determine optimal fleet mixMotor Coaches: Luxury buses for team travel (50+ passengers)

Mini Coaches: Smaller buses for smaller teams or shorter trips (25-35 passengers)

Sprinter Vans: Vans for support staff, equipment, or small groups

Aircraft: Potential investment in regional jets or turboprops for long-distance travel

Equipment Trucks: Specialized vehicles for transporting sports equipment

Revenue Strategy: Develop strategy to generate $570M+ annually from transportationLeague Transportation: Revenue from professional and youth team travel

Charter Services: Revenue from chartering fleet to external customers (off-season and between league trips)

School Transportation: Revenue from transporting school teams, bands, groups

Corporate Charter: Revenue from corporate events, conventions, business travel

Tournament Shuttle Services: Revenue from championship and tournament transportation

Geographic Strategy: Design network to optimize coverage and utilization across 4 regions

2. Fleet Acquisition & Management

Fleet Acquisition: Lead acquisition of transportation fleetYear 1 Fleet: 100-150 motor coaches (50 teams × 2-3 buses per team cluster)

Year 3 Fleet: 300-400 motor coaches

Year 6 Fleet: 600-800 motor coaches (300 teams)

Potential Aircraft: 10-20 aircraft if financial analysis supports

Equipment Vehicles: 100+ equipment trucks and support vehicles

Vehicle Selection: Select optimal vehicles for sports travelSpecifications: Luxury seating, WiFi, power outlets, restrooms, luggage capacity

Equipment Storage: Adequate storage for sports equipment

ADA Compliance: Accessible vehicles as required

Fuel Efficiency: Balance comfort with fuel economy

Manufacturer Selection: Prevost, MCI, Van Hool, Setra, or other premium manufacturers

Purchase vs. Lease: Determine optimal financing structurePurchase: Own vehicles outright or via financing

Lease: Operating leases to preserve capital

Lease-to-Own: Hybrid financing arrangements

Debt Financing: Secure favorable debt terms (70% LTV, 10-year terms as indicated in financial projections)

Fleet Management System: Implement comprehensive fleet management technologyVehicle tracking and telematics (GPS, diagnostics)

Maintenance management

Driver assignment and scheduling

Fuel management

Compliance tracking

Financial management and P&L by vehicle

3. Logistics & Operations

Travel Scheduling: Coordinate all team travel across 12 sports and 200+ teams

Trip Planning: Optimize travel routes and schedulesDeparture Times: Coordinate with game schedules (typically travel day before games)

Route Optimization: Most efficient routes balancing time and cost

Rest Stops: Plan driver rest breaks per DOT regulations

Overnight Trips: Hotel coordination for multi-day trips

Return Travel: Post-game departure timing

Multi-Sport Coordination: Manage different travel needs by sportEquipment Requirements: Different sports have vastly different equipment needs

Roster Sizes: Teams range from 15-30+ players plus coaches and staff

Travel Frequency: Some sports travel weekly, others less frequently

Distance Patterns: Regional vs. cross-country travel by sport and schedule

Youth Integration: Coordinate U17-U23 youth team travel with professional teamsCombined Travel: Youth teams travel with or immediately before/after pro teams

Cost Allocation: Fair allocation of costs between pro and youth programs

Supervision: Ensure proper supervision and safety for minors

Equipment Logistics: Specialized equipment transportationPre-Positioning: Send equipment ahead for some sports

Equipment Trucks: Dedicated vehicles for bulky equipment (hockey, baseball, etc.)

Security: Protect valuable equipment during transport

Real-Time Operations: 24/7 operations center managing active tripsLive Tracking: Monitor all vehicles in real-time

Issue Resolution: Respond immediately to breakdowns, delays, emergencies

Communication: Maintain contact with drivers, teams, venues

Contingency Plans: Backup plans for vehicle failures or weather delays

4. Driver Recruitment & Management

Driver Workforce: Build and manage professional driver workforce

Driver Recruitment: Recruit qualified commercial driversYear 1: 200-300 drivers

Year 3: 600-800 drivers

Year 6: 1,200-1,500 drivers

Qualifications: CDL Class B (buses) or Class A (large vehicles), clean driving record, passenger endorsement

Experience: Professional coach/bus driving experience preferred

Driver Compensation: Competitive compensation to attract and retain quality driversBase Pay: Annual salary or hourly rates competitive with charter bus industry

Mileage Pay: Additional pay per mile driven

Per Diem: Daily allowance for overnight trips

Benefits: Health insurance, 401k, paid time off

Performance Bonuses: Bonuses for safety, on-time performance, customer satisfaction

Driver Training: Comprehensive training programSafety Training: Defensive driving, vehicle operation, emergency procedures

Customer Service: Working with athletes, coaches, and youth

Sports Travel Specifics: Understanding sports schedules, equipment handling

Compliance Training: DOT regulations, hours of service, log books

Technology Training: Fleet management systems, GPS, communication tools

Driver Scheduling: Optimize driver schedules and assignmentsHours of Service: Comply with DOT hours of service regulations (11 hours driving, 14 hours on-duty)

Home Time: Ensure drivers get adequate home time

Route Preferences: Consider driver preferences where possible

Team Assignments: Assign drivers to regular teams for consistency

Driver Performance: Monitor and improve driver performanceSafety Metrics: Accidents, incidents, violations, vehicle condition

On-Time Performance: Pickup and delivery timeliness

Customer Satisfaction: Feedback from teams and passengers

Fuel Efficiency: Monitor driving behaviors that impact fuel costs

Compliance: Hours of service compliance, inspections

5. Safety & Compliance

Safety First: Maintain highest safety standards in all operations

DOT Compliance: Full compliance with Department of Transportation regulationsCommercial Vehicle Regulations: Federal Motor Carrier Safety Regulations (FMCSR)

Hours of Service: Electronic logging devices (ELDs) and HOS compliance

Vehicle Inspections: Pre-trip and post-trip inspections, annual inspections

Drug & Alcohol Testing: DOT-required testing program for all drivers

Driver Qualification Files: Maintain complete DQ files for all drivers

Safety Ratings: Maintain Satisfactory or better DOT safety rating

State Compliance: Comply with state-specific transportation regulationsOperating Authority: Interstate and intrastate operating authority in all 50 states

Registration: Vehicle registration and licensing in all operating states

Insurance Requirements: Meet state-specific insurance minimums

Permits: Special permits for oversized vehicles or specific routes

Vehicle Safety: Comprehensive vehicle safety programPreventive Maintenance: Scheduled maintenance per manufacturer recommendations

Safety Inspections: Regular safety inspections beyond DOT requirements

Recalls & Service Bulletins: Monitor and address all vehicle recalls

Safety Equipment: First aid kits, fire extinguishers, emergency exits, safety equipment

Telematics: Monitor vehicle systems and driver behavior for safety

Youth Safety: Additional safety measures for youth passengersBackground Checks: All drivers undergo comprehensive background checks

Youth Protection Training: SafeSport training for drivers transporting youth

Supervision Requirements: Ensure proper coach/chaperone supervision

Emergency Protocols: Specific protocols for emergencies involving minors

Emergency Response: Comprehensive emergency response plansAccident Procedures: Clear procedures for accidents and incidents

24/7 Emergency Line: Hotline for emergencies and urgent issues

Crisis Management: Plans for major incidents or disasters

Insurance Claims: Efficient claims management and investigation

6. Maintenance & Facility Operations

Maintenance Strategy: Preventive maintenance program maximizing uptime

Maintenance Facilities: Network of maintenance facilitiesRegional Hubs: 4 major maintenance facilities (one per region)

Satellite Locations: Additional service locations for minor repairs and cleaning

Partner Network: Relationships with authorized service centers nationwide

Maintenance Program: Comprehensive maintenance scheduleDaily Inspections: Pre-trip and post-trip vehicle inspections by drivers

Weekly Service: Weekly cleaning and basic maintenance

Mileage-Based Service: Service intervals per manufacturer specs (e.g., oil changes every 15,000 miles)

Annual Inspections: DOT annual inspection and certification

Seasonal Preparation: Winter/summer preparation (tire changes, heating/cooling system checks)

Maintenance Team: Skilled technicians maintaining fleetASE Certified Technicians: Certified mechanics for complex repairs

Service Technicians: General maintenance and repairs

Detailing Staff: Vehicle cleaning and appearance

Parts Management: Inventory management for common parts

Fleet Uptime: Maximize vehicle availabilityTarget: 95%+ Fleet Availability: Vehicles available for scheduled trips

Minimize Downtime: Efficient repairs and preventive maintenance

Backup Fleet: Reserve vehicles for coverage during maintenance

Mobile Service: Mobile maintenance units for roadside repairs

7. Financial Management & P&L

P&L Ownership: Full P&L responsibility for transportation operations

Revenue Management: Optimize revenue from multiple sourcesLeague Transportation: Professional and youth team contracts

Charter Services: External charter revenue

Ancillary Revenue: Fuel surcharges, waiting time fees, cancellation fees

Dynamic Pricing: Price optimization based on demand, distance, seasonality

Cost Management: Control and optimize operating costsFuel Costs: Major cost driver—implement fuel hedging, efficiency programs

Driver Costs: Labor costs (wages, benefits, overtime)

Maintenance Costs: Preventive maintenance, repairs, parts

Insurance: Vehicle insurance, liability insurance, cargo insurance

Financing Costs: Debt service on fleet financing

Facilities: Maintenance facilities, parking, offices

Technology: Fleet management systems, dispatch software, telematics

Administration: Back-office support, management overhead

Financial

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Worksite address

california, MO, 65018, US

Who can apply

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