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Job description
Primary Purpose
The Warrants Specialist is responsible for processing, entering, maintaining, validating, recalling, and canceling warrants and capias, as well as ensuring accurate and timely FCIC/NCIC transactions. This position prepares and maintains required validation documentation, confirms the status of wanted individuals, notifies appropriate agencies when warrants are executed, maintains extradition-related files, monitors the receipt of bonds, and performs other duties necessary to support the Warrants and Court Services functions.
Education and Qualification Requirements
Minimum: High school graduate or equivalency
Valid Florida Driver’s License
Basic knowledge of Microsoft Word and Excel
Basic knowledge of general office equipment
Must be NCIC/FCIC certified or obtain certification within six (6) months of appointment
Must be D.A.V.I.D. Certified or obtain certification within six (6) months of appointment
Duties
Operate FCIC/NCIC systems in accordance with CJIS, FDLE, and agency policy.
Conduct CJIS inquiries and ensure accurate documentation of results.
Prepare, maintain, and monitor FCIC/NCIC validation reports and supporting documentation.
Maintain control of and follow up on incoming correspondence, reports, warrants, and other official documentation.
Conduct routine validation audits and ensure timely compliance with validation standards.
Assist with FDLE and FBI audits as required.
Attend FDLE, CJIS, and FCIC Region II meetings as assigned.
Provide public assistance and respond to inquiries via telephone and other communication methods.
Process new warrants and capias, ensuring completeness and accuracy before entry.
Enter and process DOR/CSE documentation and related records.
Assign new warrants to Patrol Services and ensure proper routing and distribution.
Notify appropriate officials and agencies when warrants have been served or executed.
Monitor and review FCIC/NCIC entries, cancellations, modifications, and validation reports for accuracy and compliance.
Cancel FCIC/NCIC entries when required and ensure proper documentation is maintained.
Process and coordinate warrant recalls in accordance with court documentation and agency procedures.
Maintain working knowledge of the agency’s organizational structure and chain of command.
Scan, file, and maintain electronic and physical records in accordance with retention requirements.
Receive and transmit teletype communications and ensure proper routing and documentation.
Request holds for subjects transported to the Department of Corrections (DOC).
Coordinate extradition requests and arrange pickup of wanted individuals when applicable.
Attach FCIC/NCIC entries and cancellation documentation to original warrants and support paperwork.
Prepare reports, affidavits, and other required documentation as assigned.
Process out-of-county bond notifications and related documentation.
Compile data and reports at the request of management.
Perform additional duties assigned to support operational needs.
Occasionally travel to the courthouse for the daily pickup and delivery of official documentation.
Track deported individuals with active court cases and coordinate updates as needed.
Process high-volume FCIC/NCIC transactions while maintaining accuracy and compliance.
Complete, update, and submit required reports, accreditation documentation, and supporting forms.
Prepare and submit daily, weekly, monthly, and annual reports as required.
Maintain familiarity with St. Johns County geography and jurisdictional boundaries.
Demonstrate situational awareness within and outside the agency environment.
Operate an agency vehicle when required.
Establish and maintain effective working relationships with agency personnel and external partners.
Other duties as assigned.
Job Controls and Complexities
Report directly to supervisor
Adhere to laws/agency policy/rules/ regulations/SOP/ procedures
Maintain confidentiality/security of files and information obtained in the course of employment
Process/compile/disseminate record/public record information as directed by approving authority in accordance with lawful requirements
Provide assistance to citizens, visitors, employees, and other public and private entities in an effort to meet their needs and build positive community relationships/resolve complaints/address conflicts
Maintain continuity and operational efficiency by accurate and timely dissemination of information to Staff and co-workers
Adhere to leave, overtime and attendance policies/procedures (i.e. arrive promptly, regular attendance at work, notification to supervisor regarding absence from work due to illness or untimely incidents, etc.)
Contacts
General Public
SJSO Employees
Other Government Entities
Attorneys
Judges
Bondsmen
Grade Classification
Intermediate level to advanced level work
Technical assistant work
Requires practical knowledge of guidelines relating to a particular program area
Does require independent decision making
Physical Environment
Work is primarily in an office environment
Normal business hours apply; however, hours are subject to vary and overtime may be necessary including nights, holidays, and weekends (Staggered shift may be implemented at any time)
Sit for long periods
See at normal range or with accommodations
Hear at normal level or with accommodations
Speak understandably
Manual dexterity
Ambulate independently
Frequently grasp/push/pull/bend/squat/lift/carry items up to 20 lbs.
Occasionally reach above head/kneel/walk/climb/stoop/stand/lift items up to 20 lbs.
Important Information
Regular attendance is critical to the success of this position and assignment and is required of all Agency personnel.
The list of tasks, policies and proficiencies for this position, as well as any statements contained within this page are considered essential. All requirements are subject to possible modification to reasonably accommodate individuals with disabilities. Some requirements may exclude individuals who pose a direct threat or significant risk to the health and safety of themselves, other employees, or the public. This job description in no way states or implies the listed duties are the only duties to be performed by the employee occupying this position. Employee will be required to follow any other job-related instructions and to perform any other job-related duties requested by his/her supervisor.
EFFECTIVE: 04/14/2026
History: Updated Job Description
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Worksite address
saint augustine, FL, 32095, US
Who can apply
Review the original listing for work authorization, qualifications and employer requirements.