About this opportunity
DAP Health lists this Wellness Center Administrative Assistant opportunity in palm springs, California. Review the employer’s description below for duties, qualifications and application requirements.
Job description
Wellness Center Administrative AssistantSalary Range $23.11 - $27.96 Hourly Position Type Full Time Category Health CareDescriptionAt DAP Health, we are committed to transforming lives and advancing health equity for all. As a leading nonprofit health care provider, we deliver compassionate, high-quality care to the diverse communities of the Coachella Valley and San Diego County. Our comprehensive services range from primary care to mental health, wellness programs, and beyond, with a focus on those who are most vulnerable. Joining our team means becoming part of a passionate, innovative organization dedicated to making a meaningful impact in the lives of those we serve. If you're looking for a dynamic and purpose-driven environment, we invite you to explore the opportunity to contribute to our mission.Job Summary The Wellness Center Administrative Assistant performs a variety of clerical and administrative duties in the Client Wellness Center. The Administrative Assistant shall serve as a liaison between other departments or clients and the Wellness Center, providing information on services and answering general questions about the Wellness Center. They will also be responsible for maintaining the order of the department shared spaces. Essential Duties/ResponsibilitiesMonitor internal referrals in the Electronic Health Record (EHR), contact new referrals, and schedule for servicesMonitor Wellness Center appointment schedules, including cancellations, and contact waitlist to minimize unfilled appointmentsCheck patients in and out for department visits using the electronic health systemCoordinate with volunteers or staff to establish or amend schedules for individual client activities (acupuncture, massage, reiki, etc.)Coordinate with volunteer services to report volunteer hours as neededAct as the first point of contact between the public and the Wellness Center, providing information on services and answering general department questionsEnsure the office runs smoothly when the Wellness Center Manager is out of the officeServe as the coordinator for the art program, organizing the display for client artists and facilitating any salesSet up and break down materials (e.g. arranging tables, chairs, or refreshments) for presentations or support groups. Keep room spaces orderly within the departmentSet up Wellness Center for the day; print schedules for volunteers and make coffee for the client coffee cornerDigitally organize group sign in sheets and individual appointment logs for the purpose of aggregating departmental dataManage and organize Wellness Center supply inventory, including coffee, massage therapy supplies, and other essentialsMonitor any defective items in the Wellness Center and place a facilities request to ensure items are in working orderWork as a team member to plan, organize, and conduct department eventsAssist with tracking and reporting of departmental data and strategic goalsComplete payment distribution requests to ensure vendors are paid in a timely mannerAssist with flyer creation to promote wellness groups or activitiesEffectively work with clients in a supportive, empathetic, non-judgmental mannerPerform other duties as assignedQualificationsSupervisory Responsibilities: None Required Skills/AbilitiesComputer literacyKnowledge of Microsoft Office 365, including Teams, Lists, Bookings, and ExcelProficiency of, or ability to learn the use of, the electronic health system EPIC, as well as HCC (HIV Care Connect)Able to represent the department professionally in written and verbal communicationEnsure compliance with HIPAA laws and program policiesCandidate must demonstrate an understanding of how HIV, substance use, mental health, stigma, and social determinants of health may affect clients' access to and engagement in care and provide all client interactions with compassion, cultural humility, and a non-judgmental approach.Education and ExperienceExperience working in public service capacitiesExperience working with social services programs or in office settingsPreferred: Experience with accurate data collection, data entry, recordkeeping, and basic reportingPreferred: Experience tracking information and preparing basic reports using Excel, Power BI, or similar toolsCurrent BLS certification obtained through the American Heart Association or American Red CrossWorking Conditions/Physical RequirementsThis position is on-site at DAP Health SunriseAbility to lift 24 poundsOperates in an office setting and requires frequent times of sitting, standing, moving chairs/tables, repetitive motion, and talking
Worksite address
palm springs, CA, 92262, US
Who can apply
Review the original listing for work authorization, qualifications and employer requirements.