Job description
Job Descriptipon - Proposal Specialist
The Proposal Specialist will collaborate with members of J&J Worldwide Services (JJWWS) Leadership Team, Business Development (BD)/Capture/Proposal Team, Operations, and other Subject Matter Experts (SMEs) as needed to ensure proposals are accurate and contain all requested information as outlined by the Request for X (RFx) and Sources Sought (SS) requirements. This is a writing and reviewing intensive role with emphasis on technical, management, and past performance/corporate experience volumes; resumes, and various plans. This position reports to the Director of Proposal Operations.
Essential Responsibilities
Assist in the overall proposal development process from RFx release to submission.
Manage and write proposal sections with emphasis on Technical, Management, and Past Performance/Corporate Experience volumes, Resumes, and Plans (Safety, OCI, etc.), ensuring compliance and complete understanding of the solicitation and FAR requirements.
Respond to Sources Sought, Evaluation Notices for respective sections, and other government solicitation documents.
Serve as a Compliance and/or Content Reviewer for assessments and color team reviews to include Pink, Red, Gold, and White.
Develop templates in response to solicitation and FAR requirements.
Collaborate with key members of the team to include BD/Capture/Proposal Team, Operations, Contracts, SMEs, JV Partners, and subcontractors to get the information needed to prepare a solid, compliant, and compelling response.
Work with BD/Capture/Proposal Team to develop solutions, win themes, discriminators, features, benefits, and strength statements.
Attend meetings to include Kick-off Meetings (KOMs), color team reviews, strategy sessions, and daily tag-ups.
Review, edit, and format material prepared by other writers to ensure compliance with solicitation requirements.
Read the solicitation requirements and develop Questions to submit to the government for answers and clarifications.
Serve as a compliance or content reviewer on color team reviews.
Organize multiple, concurrent proposals, adhering to deadlines, formatting, and special instructions for pre-, mid-, and post-proposal activities.
Update proposal response to incorporate Amendments, Q&A responses, and solicitation changes.
Create innovative ways to improve the proposal development process.
Upload / Maintain submitted proposals and responses to the company’s knowledge management database/library.
Serve as a backup to Production Specialist (graphics, editing, formatting).
Assist with final production for hard / soft copy submissions (as needed), adhering to deadlines and requirements.
Use the company’s collaborative workspace (SharePoint) to write responses and maintain document control.
Create and/or assists in development of graphics/visuals.
Provide feedback and lessons learned to help improve the quality of proposal responses, boilerplate content, tools, and processes.
Performs other duties as assigned.
Proficiencies
Ability to write and respond to federal acquisitions.
Ability to read, comprehend, and write to ensure complete understanding of all requirements when developing proposal responses.
Ability to use and create graphics, call out boxes, and strength statements / tables.
Ability to use logic and reasoning to identify the strengths and weaknesses of alternative solutions, key strategies, and concepts.
Ability to communicate information and ideas in writing that are clear and compelling to meet proposal evaluation criteria.
Ability to build strong, working relationships with corporate/operation staff, JV partners, subcontractors, teammates, and other key contributors.
Originally posted on Himalayas
Who can apply
Eligible countries: United States. Accepted UTC offsets: UTC-10, UTC-9, UTC-8, UTC-7, UTC-6, UTC-5, UTC+14. Review the full description for employer-specific work authorization, residency and schedule requirements.