About this opportunity
British American Household Staffing lists this ZI463 - Full-Time Personal Assistant - Amagansett, NY opportunity in amagansett, New York. Review the employer’s description below for duties, qualifications and application requirements.
Job description
Overview
A discreet and very private family seeks an absolutely fantastic Personal Assistant. The successful candidate will work from the principals' home in Amagansett, NY, with occasional opportunites for remote support. There will also likely be regular travel. This is a Monday through Friday role, but flexibility is appreciated regarding occasional weekend help, out of hours requests, and when travel is involved.
The Personal Assistant will report to an Estate Manager and must be exceptionally capable, switched on, and able to hit the ground running!
Responsibilities
Candidates must be happy to work from the principals' main home in Amagansett, should be comfortable in a dynamic environment, and with maintaining a consistently high level of output. Remaining a step or two ahead at all times, anticipating the family’s requirements and preparing for all eventualities will be a key part of the position. Responsibilities will include (but are not limited to):
Manage complex domestic and international travel arrangements and itineraries
Manage personal calendars, appointments, dining reservations, and scheduling
Daily staff oversight - ensure standards are met and maintained, coordinate rotas, liaise between different departments
General admin support - gift buying, personal shopping, event planning, making local reservations, managing the family's personal documentation etc
Assist with day-to-day oversight of residences in Manhattan, Amagansett, and other locations
Develop and maintain the house manual and SOPs
Organise and liaise with vendors, contractors and any regular maintenance requirements and seasonal services
Develop and maintain household inventory systems, with regular oversight and checks
Local errands
Maintain the highest level of discretion and confidentiality
Vehicle management
Requirements
Strong vendor management and organizational skills
Previous experience supporting multiple residences or assisting with property management
Exceptional attention to detail
Comfortable working across multiple properties
Confident driver preferred
Proactive, resourceful, and full of initiative
Strong written and verbal communication skills
Professional, personable, discreet, and adaptable
Comfortable with occasional after-hours requests and schedule flexibility
Tech-savvy and proficient with digital calendars, itineraries, and organizational tools. Confident using standard Office suite, AI tools, and a variety of apps and programs that streamline household systems
Able to offer in-person support in Amagansett
Energetic, hard-working and diligent, with a positive mind-set and a can-do approach
Happy to receive direction from the family and the Estate Manager
Extensive experience (at least 7 years) working for a private family, and preferably with a family office
Comfortable working as part of a large team with a service-oriented personality and a willingness to take on tasks that help share the load and support the family
Longevity in previous positions
Salary and Benefits
$150-$170K, DOE
Additional health benefits to be discussed
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Worksite address
amagansett, NY, 11930, US
Who can apply
Review the original listing for work authorization, qualifications and employer requirements.