About this opportunity
GoodTalk lists this A&R Administrative Assistant opportunity in new york city (brooklyn), New York. Review the employer’s description below for duties, qualifications and application requirements.
Job description
Key Responsibilities Invoicing & Financial Tracking
Process and route all invoices related to artist advances, legal fees, and recording costs to Finance for payment
Log all expenses against individual artist budget sheets in real time
Monitor spend against approved budgets and proactively flag A&Rs when nearing or projected to hit budget caps
Maintain accurate, up-to-date budget summaries for each active project
Catalog & Distribution
Manage back catalog collection and ingestion, ensuring metadata, audio, and artwork meet distributor specs
Coordinate and execute all single, EP, mixtape, and album uploads with the distributor
Track delivery status and troubleshoot rejected or delayed releases
Agreement & Rights Management
Log and maintain a database of all producer and side artist agreements per project
Track clearance status across producers, labels, publishers, and other third parties, and flag bottlenecks before they delay a release
Maintain a centralized, organized repository of all legal agreements tied to each record (recording agreements, sample clearances, features, producer deals, etc.)
Logistics & Booking
Coordinate studio booking for A&Rs and artists
Arrange travel for A&Rs as needed for sessions, meetings, or events
Calendar & Scheduling
Maintain and update the production and release calendar for both GoodTalk and Jumpstart rosters
Ensure all stakeholders (A&R, marketing, distribution, legal) have visibility into key dates and deadlines
General A&R Administration
Maintain organized digital files for each project (contracts, session notes, deliverables, approvals)
Assist with royalty and recoupment tracking in coordination with Finance
Support A&R in gathering session credits, songwriter splits, and metadata for registration with PROs/publishers
Coordinate sample clearance requests and track approval timelines
Assist with vendor and service provider setup (engineers, studios, mastering), including W-9s and payment information
Take notes and track action items during A&R and project status meetings
Assist with mechanical licensing and Content ID/rights management issues as they arise
Support onboarding of new artists and producers with contract and paperwork collection
Provide general administrative support to the A&R department as needed
Qualifications 1–3 years of experience in music industry operations, A&R administration, or business affairs (label, management company, or distributor experience preferred)
Strong understanding of recording budgets, advances, and recoupment structures
Familiarity with digital distribution platforms and metadata requirements
High attention to detail and comfort managing multiple deadlines across a busy release slate
Proficient in Excel/Google Sheets; experience with royalty or rights management software a plus
Strong written and verbal communication skills for cross-departmental coordination
Engagement Terms This is an independent contractor engagement, not a full-time employee position
Compensation: $3,000/month, paid against a monthly invoice submitted by the contractor
Contractor is responsible for their own taxes, equipment, and benefits; no employee benefits are provided
Who can apply
Review the original listing for work authorization, qualifications and employer requirements.