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Job description
Billing & Accounts Receivable Specialist
Non-Exempt | Administration/Finance
About the Role
Manages billing and accounts receivable across regional, state, private-pay, and government-funded programs - ensuring accurate billing, payment processing, reconciliation, and reporting while coordinating with program leaders and funding partners. Ideal candidate is detail-oriented, highly organized, strong in Excel, and comfortable managing multiple billing cycles under deadline.
Key Responsibilities
Process monthly billing for multiple Non-Profit education funding streams; handle private-pay invoicing
Maintain accurate billing records and resolve discrepancies
Manage AR: deposits, cash receipts, payment reconciliation (ACH/check/electronic), aging reports, and collections follow-up
Support financial reporting, reconciliations, and compliance with funder requirements
Collaborate with Program Managers and admin teams; provide strong customer service
Support the organization's mission and participate in cross-team initiatives
What You Bring Strong organizational and communication skills; able to handle confidential information
Proficient in Outlook, Word, and Excel (intermediate-advanced Excel)
Adaptable, collaborative, mission-driven
Education & Experience Associate's/bachelor's in Accounting, Finance, or related field preferred (equivalent experience accepted)
2-4 years billing/AR experience; nonprofit or government billing a plus
Physical Requirements Extended sitting/keyboarding, standard office equipment use, occasional lifting up to 20 lbs; accommodations available upon request
Worksite address
redwood city, CA, 94061, US
Who can apply
Review the original listing for work authorization, qualifications and employer requirements.