About this opportunity
QUICK USA Inc lists this Accounting & Administrative Coordinator(Temporary/Part-Time) opportunity in los angeles, California. Review the employer’s description below for duties, qualifications and application requirements.
Job description
Accounting & Administrative Coordinator
We seek a detail-oriented and organized Accounting & Administrative Coordinator to support our financial and administrative operations. This role will be responsible for managing accounts payable and receivable, processing payroll, tracking expenses, and assisting with administrative tasks to ensure smooth business operations. The ideal candidate will have a strong background in accounting, financial reporting, and office administration.
Essential Duties
Accounts Payable (AP)
Review vendor invoices, verify pricing, and ensure alignment with purchase orders.
Obtain necessary approvals and process payments in a timely manner.
Record accounts payable transactions in the accounting system and communicate with vendors as needed.
Accounts Receivable (AR)
Handle invoicing and collections for third-party events.
Process online sales transactions (UBER/Doordash) and reconcile them with bank deposits.
Maintain accurate records of payments and follow up on overdue accounts when necessary.
Payroll Processing
Gather payroll data and generate reports for bi-weekly payroll processing.
Submit payroll reports for review and ensure accuracy in employee compensation.
Collaborate with HR to verify employee time-off records and payroll adjustments.
Expense Management
Monitor and process payments for business expenses, including office supplies and vendor services.
Reconcile receipts with invoices and employee reimbursements.
Ensure timely and accurate entry of expenses into the accounting system.
Sales Reporting
Track and record online sales transactions and deposits.
Generate and format monthly sales reports for management review.
Maintain financial data records for bookkeeping purposes.
Tax Compliance
Prepare tax-related reports from sales platforms and business transactions.
Work with external accountants to ensure accurate and timely sales tax filings.
Stay informed of tax deadlines and regulatory requirements.
Administrative & HR Support
Assist with new hire background checks and HR documentation.
Manage incoming and outgoing business mail, ensuring timely handling of important correspondence.
Support inventory-related administrative tasks, including processing returns and managing obsolete stock.
Procurement & Inventory Management
Order operational supplies, packaging materials, and other business essentials.
Coordinate purchasing of raw materials and finished goods for daily operations.
Maintain inventory records and update cost-tracking spreadsheets regularly.
Other Operational Tasks
Maintain and update employee attendance records.
Record cost-related information in financial systems.
Ensure proper documentation of waste disposal and compliance with company policies.
Working Hours / Working style: 14h/Week (Schedule is flexible), Hybrid (e.g. 7hours * twice a week and once in the office)
Working Location: Abbot Kinney, LA, CA
Salary / Benefit: $22/h
Qualifications
Experience in administrative or accounting work
Experience using Microsoft Excel
Worksite address
los angeles, CA, 90079, US
Who can apply
Review the original listing for work authorization, qualifications and employer requirements.