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Job description
Administrative Assistant/FloaterOur client, a leading investment firm in Midtown West, is seeking a highly organized Administrative Assistant/Floater to join its team. This is a dynamic role providing coverage and support across the firm's administrative, reception, and office operations functions. The ideal candidate is proactive, detail-oriented, flexible, and highly reliable, with a positive attitude and the ability to quickly pivot between responsibilities in a fast-paced environment.This role is in office, 5x/week.Responsibilities:Provide back-up coverage for Administrative Assistants and Receptionists and temporarily step into open administrative positions during extended absences or recruiting periodsProvide daily lunch and additional reception coverage as needed, including greeting and directing visitors, managing conference rooms, coordinating meeting logistics and catering, and handling the main phone lineProvide administrative support including calendar management, meeting and conference call coordination across time zones, travel arrangements, expenses, phone coverage, contact management, document preparation, and electronic filingAssist with onboarding new employees, including leading office orientation toursSupport the administrative team and Office Management with ad hoc projects and day-to-day office operationsCoordinate mail, courier services, office supplies, building services, and general office needsAssist with conference room and pantry management, including meeting setup and coordination with housekeeping staffProcess invoices and assist with routine accounting-related reportingCoordinate database subscriptions and other vendor services with accountingAssist with preparing documents, gathering signatures, and maintaining organized electronic filesProvide additional administrative support and participate in group coverage across the administrative team as neededRequirements:Bachelor's degree and at least 2 years of experience managing a reception desk, or applicable administrative experienceHighly organized and detail-oriented with the ability to prioritize multiple responsibilities in a fast-paced environmentProactive, flexible, and highly reliable with a positive, can-do attitudeStrong written and verbal communication skills with a polished and professional approachApproachable and responsive with the ability to work effectively with employees, senior management, and external guestsStrong judgment and follow-through with the ability to work both independently and collaboratively as part of a teamComfortable working in a fast-paced, open office environment and pivoting between administrative, reception, and office support responsibilitiesProficiency in Microsoft Office SuiteSalary: $75–85K + Paid OT + Fully Covered Benefits + Discretionary Bonus Opportunity + 401K/Contribution + Great PTO Hours: 8:30am–5:30pm or 9:00am–6:00pm with a one-hour lunch break In office, 5x/week
Worksite address
new york, NY, 10001, US
Who can apply
Review the original listing for work authorization, qualifications and employer requirements.