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Job description
About Nexvel Solutions - Administrative Assistant
Nexvel Solutions is a growing digital marketing agency serving businesses across home services, healthcare, and professional industries. We specialize in SEO, paid advertising, web development, and digital strategy.
We're hiring a part-time, in-office Administrative Assistant to work directly with agency leadership (primarily one of the partners) and help keep our client operations organized, responsive, and moving forward.
Above all, we're looking for someone who is exceptionally organized, genuinely warm and personable, and eager to learn. This is not a traditional "admin" role. You'll be drafting client-facing emails, reviewing deliverables before they ship, coordinating photoshoots, and keeping projects moving in Monday.com. Deadlines matter, communication matters, and follow-through matters. If you've worked in a marketing agency or client-services environment, this role will feel like home.
This is an in-office position based in Elkins Park, PA. We're collaborative by nature and believe the best work happens when we can connect face-to-face. If you're looking to grow in a supportive environment where your work directly impacts real businesses, we'd love to meet you.
Who This Role Is Perfect For
This role is a great fit for someone who:
Is exceptionally organized — the kind of person who color codes their calendar and never lets a task slip
Has a warm, personable, client-friendly demeanor — people enjoy working with you
Is genuinely curious and comfortable learning new tools, systems, and workflows quickly
Has worked in a marketing agency or fast-paced client-services role
Loves staying organized and managing moving pieces
Communicates clearly and professionally over email
Enjoys following up and keeping tasks from falling through the cracks
Takes pride in delivering polished work and catching details before clients do
This Role Is NOT For
Someone looking for a slow-paced front desk/admin job
Anyone uncomfortable with deadlines, follow-ups, or accountability
Candidates who prefer to work independently with minimal communication
Key Responsibilities - Administrative Assistant
Scheduling, Communication & Meeting Support
Schedule internal meetings, client meetings, and project calls
Draft, edit, and send professional client-facing emails
Follow up with clients to collect approvals, assets, and responses
Assist leadership with daily administrative tasks and organization
Attend internal and client meetings to take notes, document action items, and ensure follow-ups are assigned and completed
Send post-meeting recap emails summarizing next steps, responsibilities, and deadlines when needed
Task & Project Coordination (Monday.com)
Manage tasks and workflows in Monday.com
Ensure deadlines are tracked and deliverables are progressing
Communicate with internal team members and contractors to keep projects moving
Help organize and document project details and next steps
Photoshoot & Vendor Coordination
Coordinate logistics for photoshoots and content production
Communicate with photographers/videographers and internal staff
Ensure timelines, details, and deliverables are clearly communicated
Quality Assurance (QA)
Review deliverables before they go to clients
Catch missing details, errors, formatting issues, or inconsistencies
Ensure work is professional, accurate, and ready for client delivery
Client Onboarding Support
Coordinate new client onboarding — gather access credentials and set up internal accounts and tools
Organize client documentation, brand assets, and account information in our systems
Partner with leadership to ensure new clients feel supported and set up for success from day one
Requirements
Required Qualifications - Administrative Assistant
Exceptional organization and attention to detail — this is the #1 requirement
Positive, personable, and professional — you'll represent Nexvel in client communication
Comfortable and eager to learn new tools, systems, and workflows
Strong organization and attention to detail
Strong written communication skills (email drafting is a big part of the job)
Experience with Google Workspace (Gmail, Docs, Sheets, Calendar)
Comfortable following up and keeping projects moving
Able to manage multiple tasks and shifting priorities
Reliable, professional, and accountable
Strongly Preferred Qualifications
Experience working at a marketing agency or in a fast-paced client-services environment
Experience using Monday.com or other project management software
Experience coordinating vendors, contractors, or production schedules
What Success Looks Like in This Role
Leadership is no longer chasing tasks, updates, and follow-ups
Clients feel communicated with and supported
Projects stay organized and move forward consistently
Deliverables go out accurate, polished, and on time
Monday.com stays clean, updated, and reliable
Why Join Nexvel?
Work directly with leadership inside a growing agency
High exposure to marketing agency operations and client work
Opportunity to grow into operations, project coordination, or account support
Collaborative in-office environment where your work has real impact
Benefits
Benefits / Perks
Flexible part-time schedule (25–30 hours per week)
In-office role with a collaborative, team-based environment
Direct exposure to real marketing agency operations and client work
Opportunity to grow into a larger role as the agency expands
Direct access to leadership and decision-making
Training provided on internal systems and workflows (Monday.com, Hubstaff, etc.)
Compensation
$25 - $30/hour. This is not a salaried position but has potential to be full-time.
(Top of range available for strong marketing agency or client-services experience.)
How to Apply
Please apply with your resume and a brief cover letter explaining your experience in a marketing agency or client-services environment.
Worksite address
elkins park, PA, 19027, US
Who can apply
Review the original listing for work authorization, qualifications and employer requirements.