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Job description
Administrative Assistant to the Assistant PrincipalsThe Administrative Assistant to the Assistant Principals works closely with all departments and Department Chairs and other building staff and students to meet the needs of students, staff, and the community.QualificationsHigh School Diploma or GED, requiredBachelors or Associates Degree, preferred2 years of experience in an educational setting, preferred2 years of experience as an administrative assistant, preferredPossess outstanding organizational and time-management skillsAble to work independently and access supports as neededAble to work with others in a positive mannerPossess common sense, problem-solving skills and reasoning ability to appropriately deal with complex situations as they ariseAble to build and maintain relationships with colleagues that supports a cooperative work environmentAble to handle and maintain the confidentiality of employee, student and other sensitive District informationAble to set goals and establish methods for achieving these goalsAble to work effectively with a wide range of constituencies in a diverse communityEssential FunctionsThe criteria indicated below are intended to describe various types of work that may be performed. The exclusion of specific responsibilities does not prohibit them if the work is similar, related, or a logical task of the position.Answer and direct phone calls, take messages, and connect callers with the appropriate staff, students, or departmentsWelcome and assist students, parents, and visitors, addressing inquiries or directing them to the appropriate personnelUtilize school software and technology platforms for data management, word processing, and administrative tasksCollect, compile, and analyze data to generate reports in support of the Assistant Principal's administrative and academic initiativesWork collaboratively and independently on major projects such as, but not limited to, the administration of state testing, registration of new students, applications for financial aidOperate and maintain office equipment including printers, copiers; coordinate repairs as neededSupport communications and ensure timely flow of information between the AP's office, staff, and familiesSchedule and confirm appointments for students, parents, staff, and the Assistant PrincipalMaintain the Assistant Principal's calendar, including meetings, observations, and school eventsCompose, proofread, and distribute meeting notes, school correspondence, reports, and presentations on behalf of the Assistant PrincipalComplete and process school and district forms in accordance with established proceduresPrepare materials for school events, professional development sessions, parent meetings, and staff trainingsCoordinate logistics for school meetings, events, and activities including room reservations and catering arrangementsOrder, track, and distribute office supplies as neededTrack and manage budget accounts, process P-card statements, and maintain accurate records of expendituresAdapt to and learn new technologies as adopted by the school or districtOther duties as assignedLanguage SkillsCommunicates clearly both in oral and written format with all constituents of the District 113 community. Effectively present information and respond to questions from constituency groups. Apply knowledge of current research and theory in a specific field. Establish and maintain effective and collaborative working relationships with students, staff and the school community. Perform duties with awareness of all district requirements and Board of Education policies.Mathematical and Technical SkillsCalculate figures, estimates, proportions, percentages, and budget management. Apply concepts of basic algebra and geometry. Strong technology skills, including standard Microsoft Office Suite/Google Workspace, Skyward, Infinite Campus, pivot tables with limited data analysis along with other software systems as needed.Reasoning AbilityDefine problems, collect and organize complex data, establish facts, and draw valid conclusions. Interpret an extensive variety of verbal and written instructions and deal with multiple abstract and concrete variables. Exercise initiative, independent judgment, and discretion.Contacts Outside Your Own Department:Build positive relationships with constituents of the District 113 community that includes, teachers, school staff, administrative team, Board of Education, parents/guardians, students, and private providers.Physical and Mental Demands:While performing the duties of this job, the employee is regularly required to sit, stand, walk, bend, write, type, speak, listen, and taste or smell.The employee is regularly required to communicate with staff and others.The employee is frequently required to use hands and/or fingers, handle, feel or operate objects, tools or controls.The employee may occasionally be required to climb or balance; and stoop, kneel, crouch, twist, reach or crawl. The employee must frequently lift and/or move up to 25 pounds.Specific vision abilities required by this job include close vision, distance vision, color vision, peripheral vision, depth perception and ability to adjust focus.Specific psychological demands of this job include the ability to remain calm under stress levels associated with job demands which include managing multiple tasks, setting priorities, and working on time-sensitive projects with tight deadlines.Working Conditions:In the work environment, this role is regularly exposed to office environmental conditions.The noise level in the work environment is usually moderate with regular exposure to loud classrooms, hallways, cafeterias or student events.The employee is regularly required to meet deadlines with severe time constraints and interact with the public and staff in addition to meeting multiple demands from several people.The employee is frequently required to work irregular or extended work hours, which may include evenings or weekends.Safety:As a part of the District workforce, this role is responsible for being aware of, modeling and contributing to the maintenance and implementation of all District safety policies and procedures. This role positively contributes to the safety, well-being and work output of students.Required to:Use good safety awareness and judgmentFollow policiesReport potentially unsafe conditionsFollow manufacturer safety instructions when using equipmentFollow agency ergonomic policies and proceduresThe information contained in this job description is for compliance with the Americans with Disabilities Act (A.D.A.) and is not an exhaustive list of the duties performed for this position. Additional duties are performed by the individuals currently holding this position and additional duties may be assigned. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
Worksite address
deerfield, IL, 60015, US
Who can apply
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