About this opportunity
Summerhill Landscapes Inc lists this Administrative Assistant opportunity in westhampton, New York. Review the employer’s description below for duties, qualifications and application requirements.
Job description
We are seeking an Office Administrative Assistant to manage the front desk of our office in Westhampton. This is a key role for us, as this position is the company’s first point of contact for our clients, partners and vendors. We are looking for an energetic individual who is well-organized, communicates well and practices excellent time management skills. In addition, this individual should have top-notch customer service skills and be a problem solver.
RESPONSIBILITIES:
Answers and transfers phone calls, screening when necessary
Welcomes and directs visitors and clients
Maintains filing systems as assigned
Retrieves information as requested from records, email, minutes, and other related documents;
prepares written summaries of data when needed
Responds to and resolves administrative inquiries and questions
Coordinates and schedules travel, meetings, and appointments for managers or supervisors
Prepare agendas and schedules for meetings as needed
Maintains office supplies and coordinates maintenance of office equipment
Order supply for yards and field workers, including uniforms, handheld equipment, etc.
Oversees distribution of the mail
Oversee the organization and planning of all charitable donations. Create process for requests for donation to be submitted and reviewed
Oversee Conference registrations;
review process registration forms, review all travel arrangements if required, all restaurant reservations if required
Oversee the organization and maintain the permits and renewal calendar
Oversee Membership renewals (ex. ASLA, Garden Conservancy, etc.)
Manage the renewal of all permit registrations/2290/special permits annually
Manage the renewal of landscaper/contractor permits as needed
Enter cash receipts
QUALIFICATIONS:
Excellent verbal and written communication skills
Excellent interpersonal and customer service skills
Proficient in Microsoft Office Suite or related software
Excellent organizational skills and attention to detail
Basic understanding of clerical procedures and systems such as recordkeeping and filing
Ability to work independently
Spanish language proficiency a plus
Worksite address
westhampton, NY, 11977, US
Who can apply
Review the original listing for work authorization, qualifications and employer requirements.