About this opportunity
Rose International lists this Administrative Coordinator opportunity in grand rapids, Michigan. Review the employer’s description below for duties, qualifications and application requirements.
Job description
Administrative Support CoordinatorRequired Education/Experience: High School DiplomaRequired Qualifications: Coordinates documents and gathers and inputs data related to assigned administrative support duties for a team, department, function or other organizational leader/group. Performs activities under a moderate degree of supervision. This candidate will be responsible for performing regular administrative duties, many of which are outlined in the job description. Reliability and punctuality will be especially important for this role.Required Technical Skills:Answering phone calls: Direct callers to the correct department, help collect payments and answer any questions that customers or vendors may have.OTC reports/banking: Every morning count cash drawer, collect parts invoices and service invoices. Run morning OTC reports and complete bank runs whenever there is cash.Ariba / creating PO's: Maintain and create PO's. Receive invoices once uploaded. Keep an eye on payment status as vendors usually ask when they should expect to receive payment.HSE / Enablon: Complete the monthly inspections and upload paperwork to the SharePoint site as well as marking them complete in Enablon.Cash aging: Go through the report and see if you can collect any payments. Follow up with Field Supers., Parts or Service Supers as to why payment hasn't been collected. Enter in any notes into teams. For PM's enter in notes under the aging diary comments tab under customer account.BPTS (foundation) – research invoices and PO's in BMS to code invoices for payment.Internals: Create monthly work internals for both parts and labor. Send to managers, supervisors and admins 2nd to last week of the month. Last week of the month send out to parts guys and techs. Close out last months internals.Service Counter: Help answer phones, collect payment or write up a new customer at service counter when needed.Daily scanning: Scan all parts and service invoices to the common drive then loading them to the SharePoint website.EEEC planning: Coordinate with outside vendors or EEEC leaders to organize and plan EEEC events. Each quarter should have 1-2 events. Keep track of shipping details and communicate with organizers.Branch Events: Help Plan and coordinate food, Set up and tear down, Run to the store for any supplies, ex: ice, water, utensils…Set up / schedule training for Crane and CPR/First Aid when it comes to for renewal.Maintain & order office suppliesHelp managers and supervisors with random projects or anything they need help withTimecards and submit payroll – enter in PTO, NWA, ETC. daily, fix any UP time for techs and every Monday review and submit payroll for management approvalBulletin on TV monitorsMonth End TasksMaintain & order coffee supplies as needed: Collect coffee inventory for when the guy arrives to help ensure we are getting what we need**Only those lawfully authorized to work in the designated country associated with the position will be considered.****Please note that all Position start dates and duration are estimates and may be reduced or lengthened based upon a client's business needs and requirements.**
Worksite address
grand rapids, MI, 49508, US
Who can apply
Review the original listing for work authorization, qualifications and employer requirements.