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Job description
Assistant To The Transit Director-Administrative Specialist IIISarasota County is seeking an Assistant to the Transit Director-Administrative Specialist III, who will provide day-to-day high-level professional, administrative support and assistance to the Director as required to support Transit operations. For cross training purposes, you will maintain a complete understanding of services provided by the fiscal division including accounts payable and receivable and you will perform a variety of other functions supporting the management team and day-to-day operations of Transit. Your assignments will be of substantial variety and complexity, broad in nature, and require independent judgment of administrative functions. In this position, you will provide customer service, clerical, secretarial, processing and/or internal financial related functions. You must maintain the confidentiality of correspondence, documents, discussions, meetings, and telephone calls as well as support the mission and vision of the county and department.Job Description:Manage workflow of assignments within the department, including items for director's review and tracking deadlinesManage calendars and logistics for meetings and events as needed, including for the advisory committeeDraft, format, proof, coordinate signatures, and circulates correspondence for the directorResearch data and business mattersManage and organize files, serves as department's records management and public records coordinatorTrack payments received and coordinate related documents with finance teamVendor/procurement coordinationInterface with County OfficesInterface with external entities on behalf of the director, including FDOT, FTA, CTD, other municipalities, etcAssist in performance managementAssists in welcoming new office employees, including logistics of workspace preparationsServes as customer service liaison for director's officeCoordinate office equipment logisticsCoordinates the Department Disaster Preparedness Plan (DDPP) for the director's office and in alignment with the department leadPrepare & assist with contracts, legal documentsPrepare eGenda packets and track all department eGenda items in processHours:Monday- Friday, 8:00 a.m. -5:00 p.m.About You:Minimum Qualifications:Associates degree from an accredited college or university and 4-6 years of clerical, administrative and computer experience, with some executive exposure.Year for year experience may substitute for the college degree.Valid Florida Driver's License.Preferred Qualifications:Skilled task managementAdvanced professional certificationExecutive Assistant experienceKnowledge of processes utilized by Sarasota CountyAbout Everything Else:Pay Range: $18.32 - $23.36This Posting is currently Open Until Filled
Worksite address
sarasota, FL, 34233, US
Who can apply
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