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Job description
Temporary Administrative Specialist IIISan Juan County provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state, or local laws. This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation, and training.San Juan County is excited to invite candidates to apply for our Temporary Administrative Specialist III position. The position will work for a maximum of 13 weeks from the date of hire and the ideal candidate will be able to start work on Tuesday, October 13th, 2026. Provides varied clerical, database management and administrative support services to the Public Works Department. Duties include database management, filing, preparation of correspondence, maintenance of department permit logs, incoming and outgoing mail, scheduling, reception and phone answering, and other general office support duties. Provides information to the public by phone, correspondence or in person. Work is performed under the general direction of the Administrative Program Manager.Examples Of Essential DutiesResponsible for data entry and database maintenance for engineering information systems including, but not limited to: permit processing, development reviews, and public inquiries, using Excel, and software.Types and mails letters, documents and forms for Public Works employees in all divisions. Assists with copying and document production as needed for bids and projects. Uses and maintains office machines, and troubleshoots or calls for repairs when needed.Serves as receptionist, answers phones, takes messages, transfers to the proper extension or helps person on the line. Provides information to the public by phone, correspondence or in person. Meets and deals with the public by phone or in person in a pleasant and courteous manner despite stressful or difficult situations. Establishes and maintains effective working relationships with other employees. Requires knowledge of Public Works operations and County systems to route inquiries to correct district contacts.Orders and maintains inventories of office supplies for all divisions.Administers parking and moorage permits for Roche Harbor and Hunter Bay, including annual renewal notification to permit holders, obtaining new decals, and issuing permits according to County policy.Administers vehicle, boat, and space reservations for Public Works staff, County personnel and general public through Outlook calendars.Assists with asset tracking to include locating assets and verifying accuracy in the tracking system.Assists with meeting coordination, reservations, agenda, attendee lists, food, and scheduling for all divisions.Develops content and publishes monthly Public Works newsletter.Maintains physical and electronic office files.Runs errands, date stamps, sorts, distributes and retrieves interoffice communications from Courthouse and post office mail. Posts County notices.Deposits cash or checks received in accordance with the Auditor's Cash Handling Procedure and submits revenue transmittals to the Treasurer. Submits documentation, with receipts, for reimbursement of expenditures.Helps maintain a clean and efficient office environment.Acts within the scope of his or her responsibilities, working as a public employee and municipal officer with courtesy and professionalism, and adhering to the highest standard of ethics in accordance with RCW 42.52.Other general office support duties as assigned.Minimum QualificationsTwo years of college level coursework and two years of general office work experience including word processing, spreadsheets, databases, Microsoft Outlook calendar scheduling, and accepted best clerical practices; or any combination of education and experience which demonstrates the ability to perform the essential functions of the job. PREFERRED QUALIFICATIONS: Two years of college level coursework and two years of general office work experience.Supplemental InformationPHYSICAL AND MENTAL REQUIREMENTS: Work requires continuous sitting and operation of a computer including keyboard and mouse operationFrequent standing and walkingInvolves talking and hearing in person and on the phoneVision abilities required by this job include close vision and the ability to differentiate colors and read computer monitor.Deals with customer stress and deadlines, which may require overtime, flexibility of timeThis position requires attention to detail and communication skillsThe employee must be able to drive County vehicles on a daily basis.WORKING CONDITIONS: Works primarily in an office environment although some travel to other locations may be required by boat or by air, including for field operations, which may involve inclement weather conditions.BenefitsThis position is not eligible for benefits.
Worksite address
friday harbor, WA, 98250, US
Who can apply
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