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Job description
Executive Administrative Assistant / ParalegalThe Executive Administrative Assistant / Paralegal sits within the Legal department and provides high-level administrative and paralegal support to the VP - Legal and the broader legal team. This position joins the newly created legal team at Motion Industries' Atlanta, GA location; the role will be reporting to Motion Industries' VP - Legal. The successful candidate will be highly organized, detail-oriented, discreet, self-motivated, team-oriented, and comfortable working in a dynamic public company environment supporting the company's distribution centers, branches, and other facilities.ResponsibilitiesManage the VP - Legal's calendar, schedule meetings, coordinate travel, and prioritize competing demandsPrepare, format, proofread, and finalize legal documents, correspondence, presentations, and reportsMaintain and track the status of commercial contracts and real estate leases, including key dates, renewals, and deadlinesOrganize and maintain the legal department's files, records, and document management systems for contracts, leases, and related legal documentsConduct preliminary legal and factual research to support the legal team on contract, lease, and general corporate mattersDraft and manage routine correspondence with internal teams, outside counsel, vendors, and landlordsCoordinate with internal real estate, procurement, lease management, and business teams to gather information and route documents for review and signatureManage the contract and document execution process, including circulating signature packets and maintaining fully executed recordsAssist with onboarding of outside counsel, processing engagement letters, and tracking legal invoices and budgetsManage and maintain the LexisNexis Counsel Link platform for legal matter management, outside counsel e-billing, spend management, and invoice reviewProvide general administrative support to the legal team, including expense reports, meeting logistics, and department coordinationRequired Qualifications and Experience:Associate's or Bachelor's degree, or equivalent relevant experience; paralegal certificate preferredMinimum of 5 years' experience in an administrative, paralegal, or legal support role, preferably within a corporate legal department or established law firmProficiency with Microsoft Office (Word, Outlook, Excel, PowerPoint) and document management systemsStrong organizational skills; must be able to manage and prioritize multiple business objectives and projects with the proper sense of urgencyExceptional written and verbal communication skillsHigh degree of professionalism, discretion, and ability to handle confidential informationPreferred Qualifications & Skills:Experience supporting a corporate legal department or in-house legal teamFamiliarity with commercial contracts and real estate leasing terminology and processesExperience with contract lifecycle management or e-signature platformsProven ability to manage internal and external relationshipsSelf-starter and responsiveAble to work collaboratively; team player
Worksite address
atlanta, GA, 30301, US
Who can apply
Review the original listing for work authorization, qualifications and employer requirements.