About this opportunity
JOHNLEONARD lists this Executive Assistant #32027 opportunity in boston, Massachusetts. Review the employer’s description below for duties, qualifications and application requirements.
Job description
Direct message the job poster from JOHNLEONARD
Senior Staffing Consultant passionate about connecting talent with opportunity & empowering people to change their lives
Salary Range: $68K-$70K
Schedule: Monday-Friday | 9-5
About the Opportunity:
Our client, a well-established, woman-owned family business specializing in real estate investment , commercial property management , and rental properties , is seeking a highly skilled Executive Assistant (EA) to support executive leadership and manage critical administrative operations across multiple entities.
This full-time role is ideal for a self-motivated , resourceful , and detail-oriented administrative professional with advanced proficiency in Microsoft Word , Excel , PowerPoint , and Outlook . The position offers a unique opportunity to work within a close-knit team supporting a legacy business with diverse assets, including real estate holdings , trusts , and charitable foundations .
Responsibilities:
Daily Administrative Operations
Open and sort mail , newspapers , and emails
Maintain office readiness : lights, coffee , water station , and publications
Monitor, print, and flag emails for leadership ; manage timely follow-up communications
Maintain and update executive to-do lists , meeting files , and calendar alerts
Manage supply inventory and place orders
Executive and Property Support
Provide personalized assistance to executive leadership , including calendar coordination , meeting prep , and internal communications
Support the Vice President of Development with property-related responsibilities :
Lease tracking and expiration alerts
Correspondence with property management teams
Tenant onboarding and support
Property email inbox management
Coordinate with the CEO and team for tasks related to charitable initiatives and document processing
Recurring Tasks
Weekly and monthly reports , reminders , and memos (e.g., holiday announcements , birthday recognition )
Handle mailings , memos , and records for internal communications and tenant relations
Prepare and track charitable foundation communications , donation reports , and end-of-year letters
Requirements
Proven experience as an Executive Assistant , Administrative Coordinator , or similar role
Strong organizational and time management skills with the ability to manage multiple tasks across various departments
Advanced knowledge of Microsoft Office Suite , especially Excel (formulas, sorting, basic analytics)
High level of discretion when handling confidential information
Excellent written and verbal communication skills
Comfortable working in a fast-paced , multi-entity environment with evolving priorities
Why Join Our Client?
Exceptional Health Coverage and PTO
Free parking
Mission-driven initiatives and rewarding community impact
This role is perfect for someone who thrives in a high-responsibility , low-ego environment and is excited to be a right-hand partner to leadership in a dynamic and meaningful business.
Ready to bring structure, efficiency, and initiative to a longstanding real estate business? Apply today!
Founded in 1969, JOHN LEONARD, a woman-owned business, is the premier staffing choice in Boston and beyond. We provide Temporary/Contract, Direct Hire, Temp-to-Hire, and Payroll services as part of our comprehensive service offerings. JOHN LEONARD is an equal opportunity employer committed to representation, belonging, and accessibility in the workplace. All applicants are encouraged to apply and will receive consideration for employment without regard to race, religion, color, national origin, age, sex, sexual orientation, disability status, or any other characteristic protected by applicable law.
Seniority level
Seniority level
Associate
Employment type
Employment type
Full-time
Job function
Job function
Administrative
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Worksite address
boston, MA, 02298, US
Who can apply
Review the original listing for work authorization, qualifications and employer requirements.