About this opportunity
Career Source Group, LLC lists this Executive Assistant opportunity in new york, New York. Review the employer’s description below for duties, qualifications and application requirements.
Job description
Executive AssistantWe are conducting a search for an experienced Executive Assistant to support a senior business leader and a high-performing team of Managing Directors at a leading global financial services firm in New York City. This is a highly visible role within a successful, energetic, and close-knit group. The Executive Assistant will join an established administrative team and work collaboratively to provide seamless support across the business. We are looking for someone who is polished, proactive, warm, and confident, with the ability to manage multiple priorities while maintaining a strong attention to detail. The team has a fun, collegial culture, so someone with an upbeat personality and great sense of humor will fit in particularly well.What You'll DoManage calendars and scheduling for senior professionals, proactively identifying conflicts and coordinating prioritiesCoordinate domestic travel arrangements and itinerariesPrepare and process expense reports through ConcurPartner with other administrative professionals to ensure seamless coverage across the teamProvide higher-touch administrative support to select senior team members as neededPlan and coordinate annual team offsites and eventsAssist with meeting coordination and general day-to-day administrative needsAnticipate issues, take initiative, and ensure priorities are handled efficientlyProvide general office and administrative support to the broader teamPlease note: This is a business-focused Executive Assistant position and does not include personal assistant responsibilities.Who We're Looking ForPrior Executive Assistant or Administrative Assistant experience supporting senior executivesExperience within financial services is preferred, but we are open to candidates from other fast-paced, professional environmentsPolished and professional with excellent judgment and discretionConfident interacting with senior executives and high-level internal and external stakeholdersHighly organized with exceptional attention to detail and follow-throughProactive, resourceful, and comfortable taking ownership without significant directionStrong Microsoft Office skillsComfortable working in a dynamic, open-floor environmentCollaborative and genuinely enjoys being part of an administrative teamWarm, upbeat personality with a positive attitude and sense of humorThe OpportunityThis is a great opportunity for an Executive Assistant who wants to support a successful senior leadership team without the intensity of constant international travel or heavy personal support. The firm offers a hybrid schedule, overtime eligibility, discretionary bonus, paid time off, 401(k) match, and comprehensive benefits. Core hours are approximately 8:00 AM–5:00 PM, with some flexibility required around occasional travel, conferences, and team events. If you're a polished, proactive Executive Assistant looking for a collaborative team, strong culture, and high-visibility opportunity within a leading financial services organization, we'd love to hear from you.We will consider qualified candidates with criminal histories in a manner consistent with the requirements of the San Francisco Fair Chance Ordinance. California applicants, please view our Privacy Notice here.You can use WorkGrades to collect and manage your references for free and share them with us or anyone else you choose. Candidates with references are always preferred by our clients. Now is the most important time to stand out from the crowd. We suggest that you have updated your LinkedIn profile and that you start collecting your references early.
Worksite address
new york, NY, 10001, US
Who can apply
Review the original listing for work authorization, qualifications and employer requirements.