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Job description
Executive Support Business Operations AdministratorThe Denver City Attorney's Office is one of the largest law firms in Colorado, with over 230 attorneys and staff members comprised of paralegals, victim advocates, and other support and supervisory staff members. It may have the most diverse practice of any law firm in Colorado since Denver is a home rule city and county. Clients include the Mayor, City Council, all other elected and appointed officials, all city agencies, departments, boards, commissions, and employees.The City Attorney's Office is dedicated to providing an equitable, inclusive, and diverse work environment. Through Equity, Diversity, and Inclusion efforts, we strive to respect and honor differences, create a culture of compassion, collaboration, and common purpose for sharing our talents, skills, and creativity with each other. We are committed to removing barriers and providing opportunities. The successful candidate for this position must demonstrate these core operating principles.We are currently seeking an Executive Support Business Operations Administrator to join the Finance and Business Operations team within the City Attorney's Office. This position provides high-level executive and operational support within the agency, with the majority of time dedicated to executive scheduling and support for senior leadership, complemented by a broad range of administrative and operational program responsibilities.Other responsibilities include:Provides primary executive support to the City Attorney, Deputy City Attorney, Director of Finance and Business Operations and Director of Finance on an as-needed basisCommunicates with other executive assistants, professionals, private and public organizations, or others to acquire, verify, coordinate, and document meetings and events as necessaryManages distribution and assignment of incoming summons, claims, subpoenas and other correspondenceCoordinates operational and/or administrative programs/functional activities, services, and serve as a liaison and central point of contact between various agency sections, other agencies, customers, vendors/suppliers, and other stakeholders (continuing legal education committee, legal publications distributions, cell phone program management, travel arrangements, p-card verifications, badge requests processing, access management to third party platforms, etc.)Assists with management of the agency's records management program, agency's Help Desk and various committeesCoordinates agency-wide events and planning; assists with agency's annual reports compilation and other programs as assignedAssists with responses to Colorado Open Records Act (CORA) requests and coordination of the CORA request response processWorks with internal and external customers to assess needs, provide assistance and resolve problemsCoordinates, implements, and monitors agency's specific training activities for the program/functional areas of responsibilities, including conducting needs assessments, evaluating training needs and effectiveness, and participating in instructionDevelops, writes, and maintains procedures and guidelines for areas of responsibility, prepares a variety of analytical and operational reports, correspondence, and other documentation and provides operational information and statistical data for management/departmental usePerforms other duties as assignedOur ideal candidate is a team player with a passion for public service. Additionally, they possess some or all of the following experience, skills, and characteristics:Experience providing C-suite level executive support and calendaringHandle sensitive communications, such as emails, phone calls, and meetings, with the highest level of discretion.Flexibility to pivot when handling multiple assignmentsExceptional attention to detailProven ability to build and maintain strong professional relationshipsCollaborative approach completing assignments/projectsProactive approach resolving issuesAbility to strive in team-oriented environmentAbility to work independently with little guidance in a fast-paced environmentExpert Microsoft Office Suite skills, particularly in Outlook, Word, Excel, and PowerPointExcellent oral and written communication skillsRequired Minimum Qualifications:Education requirement: Bachelor's Degree.Experience Requirement: Three (3) years of experience administering business operations or operational programs and/or assisting professional/management staff with administrative or operational functions.Education/Experience Equivalency: One (1) year of the appropriate type and level of experience may be substituted for each required year of post-high school education.Additional appropriate education may be substituted for the minimum experience requirements.Application Deadline: This position is expected to stay open until Wednesday October 7, 2026. Please submit your application as soon as possible and no later than October 7 at 11:59 PM to ensure consideration.
Worksite address
denver, CO, 80202, US
Who can apply
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