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Job description
HNW Family Executive Assistant
Compensation: $65,000 - $100,000 Base Salary
Location: On-Site | Galleria Area with flexibility for remote
Position Overview
The HNW Family Executive Assistant serves as the operational backbone of a high-profile family office, managing all household functions, vendor relationships, financial transactions, and entertainment planning for a prominent family. This is a high-touch, multi-faceted role requiring exceptional organizational abilities, absolute discretion, and the capacity to fluidly shift between detailed tactical execution and strategic household planning. The ideal candidate is a resourceful problem-solver with significant experience in high-net-worth household management who anticipates needs, maintains composure under pressure, and takes pride in supporting a sophisticated lifestyle while maintaining the highest standards of confidentiality and privacy.
Family Office Context
This position operates within a well-established family household supporting a high-profile family with significant business interests, multiple properties, and extensive social and philanthropic commitments. The successful candidate will work at the intersection of household operations, family logistics, and sophisticated entertaining, requiring sensitivity to the unique demands of prominent family life and the highest level of discretion regarding family matters, financial information, and personal activities.
Key Responsibilities
Household Financial Management
Review, organize, and pay household bills in a timely manner
Track household expenses and maintain organized records for financial review
Process household payments and coordinate with banking as needed
Property and Vendor Management Serve as primary contact for general contractor regarding second home repairs and maintenance
Coordinate with landscaping company for scheduled and as-needed landscaping services
Meet vendors and repairmen at the house (quarterly exterminator visits, plumbing, electrical, etc.)
Maintain household vendor database with contacts, service schedules, and relationship management
Schedule and coordinate quarterly and ongoing home maintenance activities
Ensure all vendor interactions maintain family privacy and security protocols
Travel and Flight Coordination Book and schedule flights and coordinate all flight logistics
Work with travel agent on travel arrangements and itinerary planning
Manage travel timing, logistics, and household preparation for trips
Manage household operations when family is out of town
Maintain discretion regarding family travel plans and schedules
Pet Care and Maintenance Walk family dog daily
Coordinate and transport to grooming appointments
Ensure receives consistent, reliable daily care
Household Organization and Maintenance
Water outdoor plants weekly and maintain fresh flowers and plants throughout the house
Keep pantry and kitchen organized and well-stocked
Maintain organized garage and storage areas
Organize and coordinate household items including packing, distribution, and donations
Help organize storage units and coordinate disposal or donation of unwanted items
Collaborate with designer on organization and arrangement of household items
Personal Errands and Shopping Order and pick up groceries weekly
Arrange gas and car washing services
Coordinate dry cleaning services including drop-off and pick-up
Coordinate alterations and tailoring services
Pick up prescriptions from
Order gifts for various occasions
Ship items via UPS as needed
Return items to stores as needed
Coordinate and execute all household shopping and errands
Event Planning and Entertainment Plan and coordinate events from intimate dinner parties to large-scale events (200-person garden club tea)
Manage guest lists and RSVP tracking for all events
Coordinate with professional event planner for large or complex events
Handle logistics, timing, and execution of events
Coordinate with vendors for catering, floral arrangements, and other event services
Assist with ordering food for holiday meals and special occasions
Coordinate and execute Christmas decorating and seasonal preparations
Provide post-event follow-up including thank you notes and acknowledgments
Maintain strict confidentiality regarding guest lists, event details, and family entertainment preferences
Holiday and Seasonal Planning Update and maintain Christmas card list and coordinate ordering of Christmas cards
Provide seasonal planning and preparation for all major holidays
Coordinate household seasonal tasks and decorating
Manage recurring annual events and traditions
Technical Support and Digital Coordination Demonstrate proficiency with technology platforms and household systems
Manage digital calendars, schedules, and household coordination systems
Coordinate with technology and digital platforms for household management and event planning
Maintain organized digital files and records for household operations
Maintain appropriate digital security and privacy protocols
Qualifications 5 or more years of professional experience in household management, personal assistance, estate management, education sector or similar high-touch operational role
Demonstrated experience managing operations for high-net-worth individuals or families OR have an true understanding of the dynamics and personality needed.
Proven track record of successfully managing complex, multi-faceted household operations
Excellent organizational skills with demonstrated ability to manage multiple competing priorities simultaneously
Strong communication skills, both written and verbal, with ability to communicate with household members, vendors, contractors, and service providers
Advanced proficiency with Microsoft Office Suite (Word, Excel, Outlook) and other productivity software
High level of technical fluency and ability to quickly learn new systems and platforms
Ability to work independently with minimal supervision while maintaining high standards
Absolute discretion and confidentiality regarding household information, family privacy, and business matters
Understanding of the unique demands and sensitivities of high-profile family life
Valid driver's license with reliable transportation
Physical ability to walk and exercise a dog daily
Willingness to meet vendors, contractors, and service providers at the house
Flexibility with scheduling to accommodate household needs
Background check and references required
Willingness to sign confidentiality and non-disclosure agreements
Worksite address
houston, TX, 77246, US
Who can apply
Review the original listing for work authorization, qualifications and employer requirements.