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Job description
Legal SecretaryThe Maricopa County Public Defender's Office is searching for a hard-working Legal Secretary with excellent communication and organizational skills to join our team.The Legal Secretary provides secretarial support services to our attorneys, which include the preparation of legal documents, handling of case files, performing reception tasks, transcription, and analysis of data, and provide support to attorneys and other staff, and assist group leadership with tasks as needed.About The Office of the Public DefenderWith over 470 employees, the Office of the Public Defender is the largest of the five indigent defense offices in Maricopa County. We are also one of the largest public defender offices in the country. Our office provides innovative, client-centered legal representation in the full range of criminal matters to clients unable to afford legal counsel. Our attorneys and staff are dedicated to treating our clients with respect and dignity as we defend their constitutional rights in a court of law. This is a fast-paced department with an opportunity to make a difference in the lives of the people we serve.Proud to OfferWork with a greater purposeTuition reimbursementExceptional work-life balance, with hybrid and alternative work schedule optionsOpportunities for growth and development within Maricopa CountyLow-cost, high-value healthcare for you and your qualifying dependentsChild care benefits, including access to our on-site center Maricopa County Kids Club, dedicated to serving Maricopa County familiesPaid vacation, sick time, and parental leaveExtensive wellness program, including an incentiveEnrollment in the Arizona State Retirement System, a defined retirement benefit requiring a 11.98% per paycheck contribution rate that includes a 100% employer match on Day 1We RequireTwo years of experience in a legal setting with knowledge in legal preparations and legal proceedingsHigh school diploma or GEDPost-secondary education may substitute for the experience requirement on a year-for-year basisWe Also ValueCriminal law office, indigent defense, and legal secretary experienceSecretarial experience, which includes dealing with law-related matters such as might be found in a law, insurance, or real estate officeBilingual (English/Spanish)Job ContributionsType and prepare legal documents, briefs, petitions, and memoranda from written copy, oral, or mechanical dictation in a fast-paced environmentTranscribe witness interviews from cassette tapes, CDs, and digital recordingsPerform as a receptionist for assigned unit or floor, answer a multi-line telephone, screen and transfer calls, direct visitors, sort and distribute mailTranslate brief letters or documents into or from Spanish/English; compose brief Spanish letters; interpret for Spanish-speaking individuals; interpret for visitors who speak SpanishCoordinate case files and calendars; file documents in hard files; prepare court calendars; schedule meetings, interviews, and legal calls for attorneysPhotocopy and organize documents, correspondence, notebooks, books, motions, briefs, files, and other confidential materialsAccess information electronically from the Court and update internal case tracking systems; use internal case tracking systems and intra/internet to answer questions for attorneys, staff, and clientsHand-deliver and/or pick up documents/items on and off-siteMay supervise clerical staff in the absence of a supervisorWorking ConditionsHybrid or alternative work schedules are available after the training period based on business needsWork is primarily performed in an office environment with bright lighting and requires prolonged periods in a stationary position, constant viewing of a computer monitor or screen, frequent computer use involving repetitive hand and wrist movements, and occasional exposure to outdoor heat and sunlightExposure to traumatic subject matter (crime scenes, accidents, etc.), frequently changing tasks, decision-making, working in close physical proximity with others, public contact, and interaction with indigent defendants may be frequentOccasional travel to court locationsAbility to lift 10 – 25 pounds floor to waist and waist to shoulderSelection ProcedureConsideration will only be given to candidates who submit online applicationsCandidates will be contacted primarily through email and their Workday online application profileMust pass a pre-employment background and/or fingerprint investigation as required by statute or policy, including drug and alcohol testing requirements for positions designated as safety-sensitiveMaricopa County is an equal opportunity employer and is committed to providing equal employment opportunities to all applicants. If you require a reasonable accommodation during the application process or to perform the essential functions of the position under the Americans with Disabilities Act (ADA), please contact to initiate the interactive process.
Worksite address
phoenix, AZ, 85003, US
Who can apply
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