About this opportunity
Brigham Young University lists this MOA Administrative & Staff Assistant opportunity in provo, Utah. Review the employer’s description below for duties, qualifications and application requirements.
Job description
Moa Administrative & Staff AssistantThis role serves as a key administrative partner to the Museum Director and staff, overseeing daily office operations, scheduling, records, purchasing, communications, and support for museum activities. The position also coordinates museum facilities and events while building positive relationships with university departments, staff, visitors, donors, and guests. Strong organization, communication, attention to detail, and the ability to manage multiple priorities are essential.What you'll do in this position:Executive, Administrative & Office SupportProvides executive administrative support to the Museum Director, Assistant Director, curators, and museum staff, including correspondence, scheduling, communications, and special projects.Develops and implements effective administrative office policies, procedures, and processes.Hires, trains, schedules, and supervises part-time student administrative assistants.Manages museum purchases, Workday expense reports, and assists staff with Workday and business/guest travel processes.Coordinates travel arrangements, meetings, agendas, minutes, and the Museum's administrative calendar.Manages museum mailings, contact databases, administrative files, records, and archival materials in accordance with university policies.Serves as the Department Records Retention Manager and oversees the organization and preservation of digital and physical records.Responds to administrative inquiries, welcomes visitors, and directs questions to the appropriate museum or university personnel.Maintains the professional appearance and organization of the administrative office, including office equipment, supplies, and staff break room.Museum Scheduling & Event PlanningCoordinates the use of museum facilities with university departments and other approved groups for classes, lectures, performances, meetings, and other activities.Plans, organizes, and executes museum, staff, donor, and special events, including exhibition openings, retreats, field trips, and annual department events.Coordinates event logistics, including scheduling, facilities, catering, supplies, communications, and other arrangements with museum and university personnel.Administrative Relations & Professional RepresentationProvides courteous, responsive, and professional service to museum staff, university personnel, patrons, donors, guests, and community members.Facilitates administrative questions and concerns while promoting effective communication and collaboration across the Museum and University.What qualifies you for this role:Required:A firm commitment to the mission of BYUMinimum of two years of office, administrative, or related professional experience.Strong administrative and organizational skills.Proficiency with Microsoft Office applications, including Word, Excel, and Outlook.Strong written and verbal communication skills.Knowledge of general office practices and procedures.Ability to train and supervise student employees.Ability to manage calendars, appointments, events, and complex scheduling needs.Ability to prioritize and organize workload effectively.Ability to manage multiple projects, deadlines, and competing priorities simultaneously.Strong attention to detail and follow-through.Ability to exercise sound judgment and maintain appropriate confidentiality.Ability to interact professionally and effectively with administrators, faculty, staff, students, donors, guests, and members of the public.Ability to work independently while collaborating effectively with museum staff and university departments.Preferred:Knowledge of database and contact-management systems.Familiarity with museum operations, policies, and procedures.Experience with event planning and coordination.Experience with records retention, records management, or archival practices.Familiarity with Workday or similar financial and administrative systems.Bachelor's degree in business, art history, museum studies, or a related field.Previous museum, university, arts administration, or similar professional experience.What we offer in return:This position comes with fantastic benefits, including:401k. BYU automatically contributes 8% at no cost to you. Additionally, if you contribute 5%, BYU adds an additional 4% (Rehires may qualify for different retirement plans)Generous vacation and sick time, plus 13 paid holidaysEmployee assistance program, available to the employee and all members of their householdTuition benefits for employees and eligible family membersAccess to athletic facilitiesExcellent medical/dental benefitsShort/long term disability benefitsPaid parental and maternity leaveWellness programFree on-campus parkingFree UTA passes for employee, spouse, and qualified dependentsDiscounts at the BYU Store and for many events at BYUPay Grade: 48Typical Starting Pay:$20.75 to $27.00 /hourly$43,500.00 to $56,500.00 annuallyThe actual compensation offered will take into consideration internal equity and may vary based on the candidate's job-related experience, knowledge, skills, and other relevant factors. Candidates with very significant work-related experience may receive an offer higher than the posted typical range.
Worksite address
provo, UT, 84601, US
Who can apply
Review the original listing for work authorization, qualifications and employer requirements.