Payroll Administrator

Job description

Salary: $4,901.00 - $7,351.00 Monthly

Location : 215 W 10th St, Pueblo, CO

Job Type: Full Time

Job Number: 03015

Department: Human Resources (HR)

Opening Date: 09/18/2026

Closing Date: 9/27/ :59 PM Mountain

FLSA: Exempt

Bargaining Unit: N/A

POSITION SUMMARY

Administers technical activities for the department including but not limited to. preparation of County payroll, financial, and statistical reporting; responds to payroll-related questions, requirements, and inquiries; assists Payroll Manager in completing payroll cycle; provides assistance and trains Department staff as necessary; serves as a backup to Payroll Manager.

WHAT YOU WILL DO

Independently reviews and evaluates the accuracy of payroll data received from Payroll Clerks and Departments; provides alternatives and corrections to inaccurate information.

Assists Payroll Manager in completing the payroll cycle, including but not limited to, auditing and approving final pay calculations and related activities within the County payroll system; producing County paychecks and transmits payroll related direct deposit payments; reconciling monthly withholdings of Federal, State, and Social Security Taxes; assists in processing required quarterly tax reporting.

Acts as Subject Matter Expert on compliance, projects, and technical guidance for payroll-related items

Oversees and assigns the processing of employee payroll changes, including but not limited to, Personnel Action Forms, W4s, direct deposit authorizations, garnishments, and withholdings.

Coaches, trains, and provides service, technical guidance, and assistance to Payroll Clerks, less experienced staff, and Departments; acts as liaison to outside departments on behalf of the Payroll Division.

Explains payroll calculations and/or requirements as necessary to payroll customers.

Assists Payroll Manager with all duties as appropriate or necessary.

Processes duplicate W-2 requests.

Stays abreast of the complete payroll process, all deadlines, and due dates.

Acts as backup to the Payroll Manager.

Assists with miscellaneous general ledger, finance, and budget items within the financial system.

Possess excellent oral and written skills to communicate effectively.

Performs other duties as appropriate or necessary for performance of the job.

WHAT YOU HAVE

OPTION #1 - Masters Degree: Masters Degree from an accredited college or university in Business, Accounting, Finance, or a related field AND 3+ years of recent, progressive payroll processing experience

OPTION #2 - Bachelor's Degree: Bachelor's Degree from an accredited college or university in Business, Accounting, Finance, or a related field AND 5+ years of recent, progressive payroll processing experience

OPTION #3 - Associate's Degree: Associate's Degree from an accredited college or university in Business, Accounting, Finance, or a related field AND 7+ years of recent, progressive payroll processing experience

OPTION #4 - High School Diploma/GED: High School Diploma / GED equivalency AND 9+ years of recent, progressive payroll processing experience

SPECIAL: Recent experience working within the Workday system; particularly as it relates to timekeeping, payroll, time off requests, etc. strongly preferred

NOTE: Any acceptable combination of related education, training, and experience that provides the required knowledge, abilities, and skills may be considered a substitution.

*** Must successfully pass background check

WHAT PUEBLO COUNTY OFFERS

• Comprehensive Benefits package (medical, dental, vision, etc.) for full-time employees

• Generous Vacation and Sick Leave Accrual

• Remote & Hybrid working opportunities

• County Retirement Program

• Autonomy to grow and find your career path with supportive leadership

• Truly inclusive and diverse environment

• Fitness Center (Historic Pueblo Courthouse Building)

• May be eligible for up to 12-weeks Paid Parental Leave Benefits (full-time employees)

EMPLOYEE BENEFITS SUMMARY

2026 PAID HOLIDAYS New Year's Day - January 1st

Day after New Year's Day - January 2nd

Martin Luther King, Jr. Day - January 19th

Memorial Day - May 25th

Employee Appreciation Day - June 3rd

Juneteenth Day - June 19th

Independence Day (observed) - July 3rd

Day before Labor Day - September 4th (Early Release at 12:00pm)

Labor Day -September 7th

Francis Xavier Cabrini Day - October 5th

Columbus Day / Indigenous Peoples' Day - October 12th

Veteran's Day - November 11th

Day before Thanksgiving - November 25th (Early Release at 12:00pm)

* Thanksgiving Day - November 26th

* Day after Thanksgiving -November 27th

* Christmas Eve Day - December 24th

* Christmas Day - December 25th

Day before New Year's Day - December 31st (Early Release at 12:00pm)

One Personal Day (County employees will have one paid personal day off in 2026. This paid day off is to be chosen by the employee and approved by their Elected Official or Department Director.)

* = Regular Part-Time Employees who are scheduled to work on a 2026 Holiday will receive Holiday Pay for two (2) of the Holidays of their choice (marked with the single asterisk * above) as approved by their Elected Official or Department Director When a holiday falls on a Saturday, Friday will be celebrated as the County holiday

When a holiday falls on a Sunday, Monday will be celebrated as the County holiday

Early releases are at the discretion of the Elected Official or Department Director and may vary based on the operational needs of their offices/departments.

All time off work taken by County employees for the days designated as Early Release shall be considered holiday time off for purposes "worked time" in determining Overtime in accordance with the Fair Labor Standards Act (FLSA).

If an employee is absent the day preceding or following the holiday without prior approval, the employee will not be paid for the holiday

The following time off types will not contribute to the daily or weekly overtime calculation: Unpaid Days Off, Unpaid Personal Days, and Unpaid Early Release Days.

Any employee that is required to work by their supervisor on a designated Unpaid Day Off,

a designated Unpaid Personal Day or during a designated Unpaid Early Release period shall be paid for work required and performed during such days and periods.

No employee may work during an Unpaid Day Off, an Unpaid Personal Day, or during an Unpaid Early Release period without the express authorization of their supervisor. This Resolution contemplates and authorizes supervisors to direct work during Unpaid Days Off, Unpaid Personal Days, or Unpaid Early Release Periods for community safety and County government essential activities such as snow removal, social worker visits for child welfare and other family emergencies, response to emergency calls by facilities and fleet employees, and required court appearances by County employees.

For weeks in which an Unpaid Day Off or an Unpaid Early Release takes place, County Exempt employees are designated as Non-Exempt employees under the Fair Labor Standards Act. Those employees so designated will be required to clock in and out of work via email to their Director for all days worked during weeks that include an Unpaid Day Off.

No employees shall be permitted to work over 40 hours during a week that includes an Unpaid Day Off or an Unpaid Early Release without the express written authorization of their Director or Elected Official.

*** The above 2026 Holiday Schedule Resolution was originally approved by the Board of County Commissioners on December 15th, 2025 and then revised on February 12th, 2026 & March 12th, 2026***

DEPARTMENTS SCHEDULED TO WORK ON HOLIDAYS

Due to operational requirements, some employees will be required to work on holidays. The employee must take the holiday by the end of the month following the holiday at a date approved by their Elected Official or Department Director

SICK LEAVE

Regular full-time employees accrue eight (8) hours per month with a maximum accrual of 960 hours.

VACATION LEAVE Upon initial date of hire: earn eight (8) hours per month with a maximum accrual of 144 hours.

After 5 years: earn twelve (12) hours per month with a maximum accrual of 216 hours.

Ater 10 years: earn sixteen (16) hours per month with a maximum accrual of 288 hours.

RETIREMENT

All Regular Full-Time employees and Elected Officials are required to participate in the County Retirement Plan upon completion of one (1) month of continuous employment. A pre-tax deduction of 8.25% will be deducted from the employee's monthly pay.

EMPLOYER MEDICAL CONTRIBUTION

Pueblo County's contribution toward the purchase of your benefit options on a tiered approach and based on which medical plan you elect.

If Benefit Selections: Are greater than the employer contribution dollar amount, the difference is deducted from paycheck

Are equal to the employer contribution dollar amount, there is no effect on pay

Are less the employer contribution dollar amount, additional pay or cash back is not optional

~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~

MEDICAL INSURANCE - ANTHEM BLUE CROSS/BLUE SHIELD (optional)

Medical, Dental, & Vision Rates are for the 2026 Plan Year (effective January 1st, 2026)

HIGH DEDUCTIBLE HEALTH PLAN Employee Only Employee + 1 Family

Plan Cost $823.00 $1,543.00 $2,12900

Employer Contribution $852.00 $1,428.00 $1,938.00

Employee Contribution $-29.00 $115.00 $191.00

PPO

Employee Only Employee + 1 Family

Plan Cost $889.00 $1,713.00 $2,351.00

Employer Contribution $860.00 $1,453.00 $1,969.00

Employee Contribution $29.00 $260.00 $382.00

HMO/Ded Employee Only Employee + 1 Family

Plan Cost $999.00 $1,926.00 $2,661.00

Employer Contribution $876.00 $1,484.00 $2,014.00

Employee Contribution $123.00 $442.00 $647.00

LOW HMO Employee Only Employee + 1 Family

Plan Cost $1,038.00 $2,002.00 $2,768.00

Employer Contribution $881.00 $1,495.00 $2,030.00

Employee Contribution $157.00 $507.00 $738.00

DENTAL INSURANCE - AMERITAS (optional)

Employee Only Employee + 1 Family

Plan Cost $27.00 $60.00 $91.00

Employer Contribution $7.00 $17.00 $25.00

Employee Contribution $20.00 $43.00 $66.00

VISION INSURANCE - ANTHEM BLUE CROSS/BLUE SHIELD (optional)

Employee Only Employee + 1 Family

Plan Cost $6.00 $12.00 $19.00

Employer Contribution $0.00 $0.00 $0.00

Employee Contribution $6.00 $12.00 $19.00

Note: There is no Employer Contribution to Vision Insurance

LONG TERM DISABILITY - THE STANDARD (required)

Coverage pays 60% of your wages up to $4,800 with a 90-day waiting period.

Your monthly cost = (monthly pay)/100 x 0.410

BASIC LIFE AND AD&D BENEFIT (required)

Employees are required to purchase the basic option for $3.10 , however, they may elect to purchase additional coverage.

FLEXIBLE SPENDING ACCOUNT (optional)

This benefit allows you to pay for certain expenses (medical and/or dependent care needs) with "pre-tax" dollars. You specify the dollar amount you would like deducted from your monthly paycheck (minimum of $25), then when you incur an eligible expense, you pay it. Then you submit a claim form and original receipt for reimbursement.

Note: According to IRS rules, any funds left in your FSA account(s) at the end of the year cannot be returned to you. They are considered "use or lose" funds.

ADDITIONAL INSURANCES/BENEFITS (optional)

Optional Life Insurance

Spouse/Dependent Life Insurance

Other Self-Funded Retirement Plans

*** These are post-tax benefits. ***

Any questions? Please contact our Human Resources Department at:

01

Do you have a Masters Degree in Business, Accounting, Finance, or a related field AND 3+ years of recent, progressive payroll processing experience? Yes

No

02

Do you have a Bachelor's Degree in Business, Accounting, Finance, or a related field AND 5+ years of recent, progressive payroll processing experience? Yes

No

03

Do you have an Associate's Degree in Business, Accounting, Finance, or a related field AND 7+ years of recent, progressive payroll processing experience? Yes

No

04

Do you have a High School Diploma or GED equivalency AND 9+ years of recent, progressive payroll processing experience? Yes

No

05

Do you have experience working within the Workday system; particularly as it relates to timekeeping, payroll, time off requests, etc? Yes

No

Required Question

Worksite address

pueblo, CO, 81004, US

Who can apply

Review the original listing for work authorization, qualifications and employer requirements.