About this opportunity
University of Notre Dame lists this Program Coordinator | McGrath Institute for Church Life opportunity in notre dame, Indiana. Review the employer’s description below for duties, qualifications and application requirements.
Job description
The University of Notre Dame is more than a workplace! We are a vibrant, mission-driven community where every employee is valued and supported. Rooted in a tradition of excellence and inspired by our Catholic character, Notre Dame is committed to fostering an environment of care that nurtures the whole person—mind, body, and spirit. Whether contributing to world-class research, shaping the student experience, or supporting the University’s mission in other ways, you will be part of a dedicated team working to make a meaningful impact on campus and beyond. serves as a key operational staff member within the McGrath Institute for Church Life, leading the end-to-end management of conferences and events for both the Notre Dame Center for Liturgy and the Notre Dame Office of Life and Human Dignity. The McGrath Institute partners with Catholic leaders, parishes, and schools to address pastoral challenges through research, education, and formation.
Working as an integral partner alongside program directors, this role takes ownership of event operations, financial management, and program delivery for grant initiatives—including
The ideal candidate is a collaborative problem-solver who is comfortable taking ownership, independently managing multiple projects and priorities, and helping programs run smoothly from planning through completion.
Financial & Operational Coordination
Lead financial and administrative operations for assigned program areas, including contract negotiation, BuyND procurement, invoice management, expense tracking, and budget allocation reporting.
Provide recommendations for event management, coordinate timelines, and identify opportunities to improve operational processes.
Support the use of technology, project management platforms, and organizational best practices across the team.
Conference & Event Management
Own the end-to-end planning, logistics, and execution of conferences, events, and cohort gatherings.
Coordinate speaker travel, participant engagement, and digital and print communications and mailings.
Serve as the on-site liaison for hosted conferences, overseeing registration, event logistics, and coordination throughout the event.
Manage post-event evaluations, financial reconciliation, and follow-up activities.
Support the successful delivery of grant-funded initiatives and other programming in partnership with program directors.
Manage the Liturgy Network annual renewal process, including sending renewal forms, updating member information in the database, processing and depositing payments, and creating the annual membership directory.
What Will Help You Succeed
Ability to independently manage multiple complex projects while exercising sound judgment and making proactive decisions.
Excellent written and verbal communication skills and the ability to professionally represent the Institute with scholars, speakers, cohort members, campus partners, vendors, and other external partners.
Strong attention to detail, including analytical, proofreading, organizational, and financial stewardship skills.
Ability to interpret procedures and policies and communicate those policies to colleagues.
Ability to manage multiple projects simultaneously, pivoting between them to answer questions, and thinking independently to address needs as they arise in the planning and execution stages.
Strong proofreading and editing skills.
Application Deadline : October 18, 2026
Required Documents : The University of Notre Dame seeks to attract, develop, and retain the highest quality faculty, staff and administration. The University is an Equal Opportunity Employer, and does not discriminate on the basis of race, color, national or ethnic origin, sex, disability, veteran status, genetic information, or age in employment. Moreover, Notre Dame prohibits discrimination against veterans or disabled qualified individuals, and complies with 41 CFR 60-741.5(a) and 41 CFR 60-300.5(a). We strongly encourage applications from candidates attracted to a university with a Catholic identity.
Administrative Operations - UO004Unit: ND Center for Liturgy - 28250Career Stream / Level: NIC3Job Family: University Operations
Who can apply
Review the original listing for work authorization, qualifications and employer requirements.