Supervisory Medical Support Assistant

Job description

Summary

Supervisory Medical Support Assistants plan and direct programs and have full supervisory responsibility. The incumbent has full administrative and professional responsibility for planning and directing the MSA's activities.

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Duties

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Assigns and evaluates the work of subordinate staff, resolves complex problems to ensure patient services are met, evaluates new products, equipment, and systems to make recommendations for improved operations, identifies educational or training needs, makes final decisions on selections, and evaluates performance and takes disciplinary action when necessary.

Works collaboratively in an interdisciplinary coordinated care delivery model and performs all related duties

Supports patient safety standards using the correct Veterans Affairs identification of all patients

Assures MSA staff explain the VA's mandate to collect insurance information to veterans, their families, and other eligible patients

Assures staff collects, scans, and updates health insurance information, serving a major role in the revenue process

Assures front line contact with patients and staff by setting the tone for perception concerning quality of healthcare services at the VA

Screens/receives phone calls in a courteous and timely manner

Determine the nature of requests and provide the information desired using privacy rules and established clinic processes

Trains staff on the requirements of VHA Scheduling Directives and complete accurate scheduling responsibilities

Participates in the daily teamlet huddles and/or weekly team meetings where patient care planning and management occurs

Evaluates new products, equipment, and systems to make recommendations for improved clinic operation

Performs other duties as assigned

Total Rewards of a Allied Health Professional

Work Schedule : 11am - 7:30pm

Recruitment/Relocation Incentives (Sign-on Bonus): Not Authorized

Telework : Ad-hoc

Requirements

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Conditions of employment You must be a U.S. Citizen to apply for this job.

Selective Service Registration is required for males born after 12/31/1959.

Must be proficient in written and spoken English.

Subject to background/security investigation.

Selected applicants will be required to complete an online onboarding process. Acceptable form(s) of identification will be required to complete pre-employment requirements ( Effective May 7, 2025, driver's licenses or state-issued identification cards that are not REAL ID compliant cannot be utilized as an acceptable form of identification for employment.

Participation in the seasonal influenza vaccination program is a requirement for all Department of Veterans Affairs Health Care Personnel (HCP).

Complete all application requirements detailed in the "Required Documents" section of this announcement.

As a condition of employment for accepting this position, you will be required to serve a 1 or 2-year trial period during which we will evaluate your fitness and whether your continued employment advances the public interest. In determining if your employment advances the public interest, we may consider: your performance and conduct;

the needs and interests of the agency;

whether your continued employment would advance organizational goals of the agency or the Government; and

whether your continued employment would advance the efficiency of the Federal service.

Upon completion of your trial period, your employment will be terminated unless you receive certification, in writing, that your continued employment advances the public interest.

Qualifications

Basic Qualifications Citizenship. Non-citizens may only be appointed when it is not possible to recruit qualified citizens in accordance with VA Policy.

Experience. None

Education. Must possess one of the following:

High school diploma or transcript (including homeschooling)

General Education Development (GED) certificate

Proficiency certificate issued by a State or Territorial Board or Department of Education

Post-high school education

You do not have one of the education levels listed above, but you were in the Medical Support Assistant occupation (GS-0679) on a permanent appointment with the Department of Veterans Affairs as of February 5, 2026, meeting all qualification requirements as part of the grandfathering provision

Documentation Requirements for Proof of High School Completion or higher:If using post-high school education to substitute for experience at the GS-04 or GS-05, you must submit a copy of your unofficial or official college transcript with your application. If selected, to meet the basic requirement of high school education or equivalent and prior to a firm job offer being extended, applicants must provide one of the following as verification of the education requirement if not covered under the grandfathering provision: Copy of high school diploma OR high school transcript (unofficial or official) OR GED Certificate OR homeschooling completion OR proficiency certificate issued by a State or Territorial Board or Department of Education OR college transcript (official).

Licensure/Certification/Registration. None

English Language Proficiency. Candidates must be proficient in spoken and written English in accordance with 38 U.S.C. § 7403(f).

Grade Determinations

GS-7: Experience. One year of creditable experience equivalent to the next lower grade level GS-6.

Assignment. For all supervisory assignments the Supervisory MSA must spend 25% or more of their time providing administrative and technical supervision and perform major duties above those at the FPL that consist of significant scope, complexity, difficulty, and variety. Supervisory MSAs plan and direct programs at medical centers and/or satellite outpatient clinics and have full supervisory responsibility. Assignments at this level include, but are not limited to assigning and evaluating the work of subordinate MSA staff; resolving complex problems to ensure patient services are met; evaluating new products, equipment, and systems to make recommendations for improved clinic operations; identifying educational or training needs; making final decisions on hiring selections; evaluating performance, and taking disciplinary action when necessary. The employee has full administrative and professional responsibility for planning and directing the MSA's activities. Knowledge, Skills, and Abilities (KSAs). In addition to the experience above, the candidate must demonstrate the following KSAs:

(a) Ability to provide the full range of administrative and supervisory duties in a patient support setting, which includes assignment of work, performance evaluations, selection of staff, and recommendation of awards and/or advancements.

(b) Ability to collaborate, communicate, and demonstrate customer service and interpersonal skills with internal and external customers to ensure quality/continuity of care and ensure compliance with established policies and regulations.

(c) Ability to provide briefings, orientations, staff development, and training related to administrative functions in a patient support setting.

(d) Ability to delegate authority, evaluate and oversee people and programs, accomplish program goals, and adapt to changing priorities.

Preferred Experience : Inpatient Ward Experience that includes patient movement corrections, observation corrections, auditing scanning, preparing employee scheduling and approving timekeeping. Leading and supervising inpatient MSAs

Managing patient movement, ADT actions, status reports

Understanding inpatient terminology and metrics

Providing performance coaching and maintaining workflow quality

Participating in ward-level reviews, issue resolution, and action planning

Ensuring high-quality customer service and communication

The full performance level of this vacancy is GS-07.

Reference: For more information on this qualification standard, please visit

Education

Note: Only education or degrees recognized by the U.S. Department of Education from accredited colleges, universities, schools, or institutions may be used to qualify for Federal employment. You can verify your education here: If you are using foreign education to meet qualification requirements, you must send a Certificate of Foreign Equivalency with your transcript in order to receive credit for that education. For further information, visit:

Additional information

During the application process you may have an option to opt-in to make your resume available to hiring managers in the agency who have similar positions. Opting in does not impact your application for this announcement, nor does it guarantee further consideration for additional positions.

This job opportunity announcement may be used to fill additional vacancies.

This position is in the Excepted Service and does not confer competitive status.

VA encourages persons with disabilities to apply. The health-related positions in VA are covered by Title 38, and are not covered by the Schedule A excepted appointment authority.

If you are unable to apply online or need an alternate method to submit documents, please reach out to the Agency Contact listed in this Job Opportunity Announcement.

Under the Fair Chance to Compete Act, the Department of Veterans Affairs prohibits requesting an applicant's criminal history prior to accepting a tentative job offer. For more information about the Act and the complaint process, visit Human Resources and Administration/Operations, Security, and Preparedness (HRA/OSP) at The Fair Chance Act.

Candidates should be committed to improving the efficiency of the Federal government, passionate about the ideals of our American republic, and committed to upholding the rule of law and the United States Constitution.

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A career with the U.S. government provides employees with a comprehensive benefits package. As a federal employee, you and your family will have access to a range of benefits that are designed to make your federal career very rewarding. Opens in a new windowLearn more about federal benefits.

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Eligibility for benefits depends on the type of position you hold and whether your position is full-time, part-time or intermittent. Contact the hiring agency for more information on the specific benefits offered.

Worksite address

durham, NC, 27703, US

Who can apply

Review the original listing for work authorization, qualifications and employer requirements.