This job is closed
Applications are no longer available for this announcement. Explore current related opportunities below.
Job description
Administrative AssistantPenn State is seeking an Administrative Assistant to support the Corporate Engagement Center within the Division of External Affairs. The Center works across the University to connect industry partners with Penn State's resources and advance collaboration in research, philanthropy, executive programming, and talent engagement.The Administrative Assistant provides administrative and operational support to CEC leadership and the broader team, helping ensure the effective coordination of schedules, meetings, communications, travel, and day-to-day office activities. The position regularly interacts with University leaders, corporate partners, and colleagues across Penn State and plays an important role in providing a responsive and professional experience for the Center's stakeholders.Key ResponsibilitiesProvide administrative support to CEC leadership and team, including complex calendar management, meeting scheduling, travel arrangements, and expense reconciliation.Coordinate meetings by managing scheduling, agendas, materials, room and technology needs, notes, and follow-up documentation.Support corporate visits, meetings, and events through scheduling, reservations, materials preparation, attendee coordination, and other administrative logistics.Prepare, format, organize, and maintain correspondence, presentations, reports, records, and other documents for leadership and team use.Monitor the Center's central email account and other incoming inquiries, respond or route requests appropriately, and greet and assist visitors.Maintain shared calendars, contact information, records, and routine information in University systems and databases.Coordinate routine financial and administrative transactions and maintain supporting documentation in accordance with University procedures.Manage office operations, including supplies, equipment and facility requests, fleet vehicle reservations, shared spaces, and other logistical needs.Support employee onboarding and other personnel-related administrative processes and provide backup administrative coverage as needed.Perform other duties consistent with the administrative and operational needs of the Center.QualificationsStrong organizational skills and attention to detail, with the ability to manage multiple priorities and deadlines.Excellent interpersonal, customer service, verbal, and written communication skills.Ability to work independently, exercise sound judgment, and identify when issues require escalation.Professionalism and discretion when interacting with senior leaders, external partners, and sensitive information.Experience with standard administrative and office procedures.Ability to learn and effectively use new technology and job-related systems.A proactive and service-oriented approach to supporting individuals and teams.Preferred Skills and ExperienceExperience providing administrative or executive support in a complex organization.Experience managing calendars, travel, meetings, and expenses for senior-level professionals.Proficiency with Microsoft 365 applications, including Outlook, Teams, Word, Excel, PowerPoint, and SharePoint.Experience with CRM or constituent management systems such as Salesforce or Advance.Experience with SAP Concur or similar travel and expense systems.Experience with document management and financial transaction systems.Experience working within established policies and procedures while independently resolving routine administrative issues.Minimum Education, Work Experience & Required CertificationsIf filled as Administrative Assistant - Senior Support, this position requires:Associate Degree4+ years of relevant experience; or an equivalent combination of education and experience acceptedRequired Certifications: NoneIf filled as Administrative Assistant - Intermediate Support, this position requires:General Equivalency Diploma (GED) or High School (HS)2+ years of relevant experience; Relevant education accepted in lieu of experienceRequired Certifications: NoneSalary Range for this position, including all possible grades, is $40,608.00 - $64,668.00.Penn State provides a competitive benefits package for full-time employees designed to support both personal and professional well-being. In addition to comprehensive medical, dental, and vision coverage, employees enjoy robust retirement plans and substantial paid time off which includes holidays, vacation and sick time. One of the standout benefits is the generous 75% tuition discount, available to employees as well as eligible spouses and children. For more detailed information, please visit our Benefits Page.
Worksite address
university park, PA, 16802, US
Who can apply
Review the original listing for work authorization, qualifications and employer requirements.