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Job description
Position Summary:
The Administrative Assistant provides overall management and reception for the Western Massachusetts Literacy Collaborative. He or she creates and maintains documents and electronic files, records, and spreadsheets, serves as a general information source and front line contact for the WMLC and organizes and makes arrangements for meetings and other functions.
Key Duties and Responsibilities:
Communicate and interact frequently with the Director of the WMLC about current and long-range WMLC projects and timelines.
Describe the mission and articulated goals of the WMLC including its activities and stated outcomes.
Maintain positive communication with members of the Education Division, CEUE, and the WMLC, including higher education partners, school district partners, and community groups.
Analyze information from higher education and public education members, identify needs, and possible solutions.
Monitor literacy initiatives and culturally and linguistically sustaining practices from DESE and other sources.
Organize the information received from the Evaluation Consultant.
Process, monitor, and maintain records for requisitions, orders, and payments using the Elms College Web Advisor system.
Create documents, spreadsheets, flyers, and other electronic materials that share information about the WMLC and the Summer Learn & Earn Literacy Corps.
Attend WMLC meetings, process the transcript from WMLC Zoom Meetings, and make an initial mark-up.
Work with other offices such as Marketing, Room Reservations, IT, parking, and book orders, etc., to address the work tasks of the WMLC.
Education and Qualifications
Bachelor’s degree required
Required Knowledge, Skills & Abilities
Excellent interpersonal and written and verbal communication skills. Must be able to convey information effectively to a diverse audience.
Ability to work collaboratively on teams with diverse perspectives toward shared goals.
Must be well-organized, pay attention to details, and be able to follow through on assignments and tasks until completion.
Must be able to initiate, anticipate, and respond to issues and situations, and maintain a sense of humor.
Must be a self-starter, who will work to improve current procedures and develop new ones.
Must maintain a high standard of accuracy in creating and maintaining data, records, and report information.
Excellent time management skills to ensure that multiple, competing priorities and tasks will be handled and accomplished in a timely and accurate fashion.
Calm, friendly, professional attitude and ability to effectively plan for and meet deadlines.
Proficiency with Google Drive, Adobe, and Microsoft Office Software.
Ability to maintain confidentiality about data and information collected.
Physical Requirements and Work Environment:
May require driving or traveling to different locations in the local area on official College business.
Valid driver’s license required.
TO APPLY
Send a cover letter, resume/curriculum vitae, and contact information for three professional references via email to: Cheryl Smith, Director of Human Resources, at Applications will be accepted, and review of candidates will begin immediately and will continue until the position is filled.
Elms College (also known as College of Our Lady of the Elms), a private, Catholic, co-educational liberal arts institution in Chicopee, Massachusetts, was founded in 1928 by the Sisters of St. Joseph of Springfield. The institution offers Associate, Bachelor, Master, and Doctor of Nursing Practice degrees.
Dedicated to non-discriminatory educational practices, the College aims to eliminate barriers to equal access and treatment for its community. Elms College provides rigorous academic challenges and fosters a supportive community for students to thrive. Graduates leave Elms College richer, rooted in faith, educated, compassionate, responsive to civic and social obligations, and capable of adjusting to change without compromising principle.
Elms College’s mission embodies the charism of the founders, the Sisters of St. Joseph,
including embracing “the love of neighbor without distinction” and whose Catholic heritage
guides our intellectual, social, educational, and community endeavors.
Elms College is an equal opportunity employer. Applicants will not be discriminated against
because of race, color, creed, sex, sexual orientation, gender identity or expression, age,
religion, national origin, citizenship status, disability, ancestry, marital status, veteran status,
medical condition, or any protected category prohibited by local, state or federal laws.
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Who can apply
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