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Job description
Job TitleQualifications:Associate's degree (or higher) preferred; education or specialized training in a related area may be substituted for experience.Minimum of three-years secretarial experienceBookkeeping experience with specific knowledge and demonstrated proficiency in areas of accounting, including accounts payable, budget monitoring, general ledger posting, account reconciliation, and/or fund accountingMust have advanced technical strengths in Google, Excel, Microsoft, and Student Information SystemExperience with federal and state grant management preferredCapable of using work place knowledge and understanding of the principles, policies, practices, and procedures to make decisions and to develop solutions to problemsMust have the ability to prepare and understand procedural guidelines and directivesSelf-motivated and works well individually and with othersAbility to work with all stakeholders to foster relationships with students, families, schools, and community membersExcellent communication skills, both verbal and writtenOutstanding organizational skills with attention to detailDemonstrated ability to maintain confidentiality and safeguard informationAbility to multitask in a fast paced environmentAbility to work on feet in warehouse conditions to perform physical duties supporting the Bright Futures programEssential Duties:Plans, schedules, and performs complex clerical work related to the specialized function to which assignedProcesses purchase orders and entering invoicesPrepares requisitions, vouchers, and other budget data; performs bookkeeping work as assignedProduces monthly financial reportsProcesses assistance requests and maintain recordsGrant management outcome tracking Verifies absences and time sheets for Bright Futures staffMaintains Bright Futures files and student filesMaintains inventory of Bright Futures food program items and monitors ordering timelines and due dates to ensure required quantities are available when needed.Makes decisions on administrative matters under the supervisor's directionReceives and screens visitors, telephone calls, and incoming mail; responds to inquiries which do not require the supervisor's personal attentionPrepares replies to correspondence on own initiative or from dictationOpens, reads, and distributes mail as neededEstablishes and maintains cross-referenced files and establishes file categoriesMaintains records in compliance with appropriate records retention schedulesSearches files and variety of source material to serve as background for preparing reportsDistributes reports and other documents as neededOperates and oversees maintenance of office equipment Assists in Bright Futures initiatives including supporting the staffing of the Food Pack Program, Holiday Assistance Program, Summer Food Program, Community Safety Far and other initiatives.Other duties as may be assigned through the immediate supervisor.Pay Rate:Administrative Support Grade C8 Salary Scale (credit is based on years of full-time experience in a related position)Assignment:Full time / 12 months / 245 daysStart Date:This position is effective with the school year
Worksite address
winchester, VA, 22601, US
Who can apply
Review the original listing for work authorization, qualifications and employer requirements.