About this opportunity
Sargent & Lundy lists this Administrative Assistant - Nuclear Power Group opportunity in chicago, Illinois. Review the employer’s description below for duties, qualifications and application requirements.
Job description
ResponsibilitiesThis position allows for a hybrid work schedule with a mix of work spent in office (3 days) and working remote from home (2 days).Responsibilities will include, but are not limited to:Serve as the focal point for administrative and documentation activities, scope, and budget requirements of assigned projectsWrite and edit procedures, review calculations, and other project related documents in accordance with Sargent & Lundy's and/or client requirementsPerform deliverable formatting reviewsGather the appropriate information to generate reports for the projects you have been assignedPrepare deliverable packaging (documents, calculations, drawings, etc.) for transmittal and document storage. This could include, drafting correspondence, data entry, copying and distribution, document tracking, and electronic filingAssist with onboarding new staff and coordinate training requirements and trackingAttend project meetings, assist with meeting notes, and track follow-up action itemsCoordinate office space needsAssist with time entry and prepare expense reports for approvalEnsure operation of equipment by completing preventive maintenance requirements; calling for repairs; maintaining equipment inventoriesMaintain supplies inventory by checking stock to determine inventory level; anticipating needed supplies; placing and expediting orders for suppliesClerical support including mailing, scanning, and copying to project teamsProvide real-time scheduling support by booking appointments/rooms and preventing conflicts utilizing Outlook CalendarOrder lunch as needed for meetingsQualificationsWe do not sponsor employees for work authorization in the U.S. for this position.Essential skills and experience:This position requires a high school diploma (or equivalent) and one year of administrative experience.Prior experience should include working in a production environment, meeting established production and accuracy goals, with the ability to maintain focus on quality of details.Excellent communication skills (including writing and editing skills), keyboarding skills (50+ wpm), and proficiency in Microsoft Office: Word, Excel and PowerPoint.Candidate needs to be flexible, a team player, a self-starter and be open to occasional overtime.Valued but not required skills and experience:Some college level education in fields such as English, Writing or Journalism.Experience working in the Engineering and/or power industry field.Hold a Notary LicenseTechnology & InnovationSargent & Lundy values the appropriate use of technology to improve how work gets done and deliver high-quality outcomes for our clients. Depending on the role, employees may use data, automation, artificial intelligence, and other digital tools to support research, analysis, engineering and design activities, workflow improvement, or other aspects of their work. We value candidates who demonstrate an interest in learning and effectively using emerging technologies where relevant to their role. Employees remain accountable for their work and are expected to apply appropriate professional judgment and review when using technology-assisted tools. Experience with AI, automation, programming, or similar technologies is valued where relevant but is not required unless specifically identified elsewhere in the job description.About Sargent & LundyAt Sargent & Lundy, we care about the health and well-being of our employees. Our commitment extends beyond the workplace, offering comprehensive healthcare plans and generous paid time off to support our team members in every aspect of their lives. We understand the importance of work-life balance, which is why we are proud to provide competitive, award-winning benefits. Our dedication to employee satisfaction has earned us the prestigious Top Workplaces Culture Excellence Award for compensation and benefits in 2022, 2023, and 2024.Health & WellnessFinancial BenefitsWork-Life BalanceHealth Plans: Medical, Dental, VisionLife & Accident InsuranceDisability CoverageEmployee Assistance Program (EAP)Back-Up DaycareFSA & HSA401(k)Pre-Tax Commuter AccountMerit Scholarship ProgramEmployee Discount ProgramCorporate Charitable Giving ProgramTuition AssistanceFirst Professional Licensure BonusEmployee Referral BonusPaid Annual Personal/Sick Time (PST)Paid VacationPaid HolidaysPaid Parental LeavePaid Bereavement LeaveFlexible Work ArrangementsCompensation Range$49,089 - $71,853Transparency StatementSargent & Lundy discloses compensation ranges that comply with all local and state regulations. The total compensation package for eligible positions will include a base salary or an hourly rate and a comprehensive benefits package, reflecting our commitment to rewarding performance and supporting the overall well-being of our employees. Individuals may also be eligible to participate in our yearly discretionary bonus.Equal OpportunitySargent & Lundy is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, national origin, disability status, protected veteran status, or any protected status as defined by applicable law.
Worksite address
chicago, IL, 60601, US
Who can apply
Review the original listing for work authorization, qualifications and employer requirements.