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Job description
Administrative Assistant (Part-Time), St. Joseph Center for Special LearningPosition DescriptionJOB TITLE: Part-time Administrative Assistant – Administrative OfficeFLSA: Non-ExemptREPORTING FUNCTIONS: Business Manager, St. Joseph Center for Special LearningPosition SummaryThe Part-Time Office Administrative Assistant provides administrative and clerical support to ensure the efficient day-to-day operation of the office. This role requires strong organizational skills, attention to detail, and a welcoming, professional demeanor when interacting with staff, families, and visitors.This is a part-time position with an average of 21 hours weekly with standard workdays of Tuesdays, Wednesdays, and Thursdays. (Hours and working days may be adjusted to meet the needs of the position.) The Center's operational hours are 7:30 AM to 3 PM. May be required to work more hours occasionally.Key ResponsibilitiesAdministrative SupportAnswer phones, respond to emails, and greet visitors in a professional and courteous mannerManage calendars, schedule meetings, and coordinate appointmentsMaintain organized filing systems (digital and paper)Office OperationsOrder and manage office supplies and assist with basic office maintenance needsProcess incoming and outgoing mailPrepare correspondence, reports, and documents as neededData & Record ManagementMaintain accurate records, databases, and student/client filesAssist with data entry and document trackingEnsure confidentiality of all sensitive informationFinancial/Administrative AssistanceAssist with invoicing, tuition tracking, payments, or basic bookkeeping support (as applicable)Support administrative processes related to enrollment, billing, or accounts receivableGeneral SupportProvide backup support to other office staff as neededAssist with special projects, events, and administrative initiativesPerform other duties as assigned by supervisor or Principal.Additional Conditions for EmploymentDue to the nature and mission of the Catholic Church, all employees are bound to exhibit respect for the teachings and discipline of the Church regarding matters of faith and morals, including maintaining a lifestyle that is in conformity with the teachings of the Catholic Church.QualificationsRequiredHigh school diploma or equivalentPrevious administrative or office experience preferredProficiency in Microsoft Office (Word, Excel, Outlook) or similar systemsStrong organizational and time-management skillsExcellent written and verbal communication skillsSkills & CompetenciesDetail-oriented and dependableAbility to multitask and prioritize dutiesDiscreet and professional with confidential informationFriendly, approachable, and service-orientedWork Environment/Physical DemandsOffice setting with regular interaction with staff and the publicOccasional standing, lifting light office supplies, and computer workMaintain professional and technical knowledge by participating in programs/trainings that will enhance required skill sets for the positionUtilize personal vehicle for incidental business as neededThe above statements are intended to describe the general nature and level of work being performed by staff assigned to this. They are not intended to be an exhaustive list of all responsibilities and duties required of staff so classified.Interested applicants must submit their cover letter and resume online or to:Supervisor: Ms. Lori MistysynEmail: M/F/D/V
Worksite address
schuylkill haven, PA, 17972, US
Who can apply
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