About this opportunity
University of Tennessee lists this Administrative Associate, Department of Engineering Management and Technology, College of Engineering and Computer Science - UT Chattanooga opportunity in chattanooga, Tennessee. Review the employer’s description below for duties, qualifications and application requirements.
Job description
Administrative AssociateThe Administrative Associate is a key member of the Engineering Management & Technology Department, providing comprehensive administrative, budgetary, accounting, payroll, purchasing, and human resources support for departmental operations. This position serves as a central resource for faculty, staff, students, and external partners while supporting academic programs, accreditation activities, hiring processes, and student services.ResponsibilitiesBudget, Accounting, Payroll, and Purchasing AdministrationMaintains and reconciles departmental budgets and financial recordsProcesses payroll transactions, funding changes, summer school payroll, adjunct payments, and effort certificationsCoordinates purchasing activities, vendor payments, procurement card reconciliation, reimbursements, and invoice processingAdministers travel arrangements and expense reporting for faculty, staff, students, and candidatesSupports grant and contract administration, expenditure tracking, reporting, and closeout activitiesAssists with audits, compliance activities, and implementation of fiscal policies and proceduresMaintains knowledge of university financial systems, purchasing requirements, and contract management processesAdministrative and Department Operations SupportServes as a primary point of contact for faculty, staff, students, visitors, and community partnersCoordinates departmental communications, meetings, schedules, and office operationsMaintains departmental records, personnel files, and administrative documentationAssists with course scheduling processes, class overrides, petitions, and academic records supportCoordinates textbook orders, key requests, facility work orders, event logistics, and visitor accommodationsSupports faculty activities, departmental committees, and special initiativesSupervises and provides work direction to student workers and student assistantsHiring, Human Resources, and Faculty SupportAssists with ABET accreditation preparation, assessment reporting, and documentation managementMaintains course files, assessment records, and accreditation materialsSupports undergraduate and graduate student processes, academic petitions, and advising operationsCoordinates graduate program documentation and serves as a liaison with the Graduate SchoolAssists with orientation, student engagement activities, advisory board support, and outreach effortsProvides administrative support for faculty searches, academic events, conferences, and community engagement initiativesProjects and Process ImprovementParticipates in departmental, college, and university initiativesIdentifies opportunities to improve administrative processes and operational efficiencyMaintains compliance with university policies and best practicesPerforms additional duties and responsibilities as assigned in support of departmental goalsThe ideal candidate will possess the following (KSAs):Knowledge of accounting, budgeting, payroll, purchasing, and business operations practicesKnowledge of university administrative systems and software applicationsAbility to interpret and apply university policies, procedures, and regulationsSkill in organizing, prioritizing, and managing multiple projects simultaneouslyAbility to work independently while exercising sound judgment and discretionSkill in preparing reports, maintaining records, and analyzing information with a high degree of accuracyExcellent verbal and written communication skillsAbility to work effectively with faculty, staff, students, and external stakeholdersAbility to train, assist, and provide guidance to others on policies and administrative processesStrong customer service and problem-solving skillsAbility to maintain confidentiality and handle sensitive information appropriatelyApplication ReviewApplication review will begin October 9, 2026, and continue until the position is filled. Priority consideration may be given to applicants who submit complete application materials by the initial review date.QualificationsMinimumHigh school diploma or GED2 years of office-related administrative experiencePreferredAssociate's degree2 years of budget/accounting experience in an academic or governmental settingAbout UsThe University of Tennessee at Chattanooga is in the heart of one of Tennessee's largest and most dynamic cities. As a national model for metropolitan universities, UTC collaborates with its many regional partners to offer an experiential learning environment with outstanding teaching scholars in 128 undergraduate degree programs and 55 graduate programs—at both the master's and doctoral levels. UTC and Chattanooga—nationally recognized for its downtown redevelopment and wealth of outdoor recreation—are inextricably linked, and the University is central to the workforce and economic development efforts of the region and the state.Colleges of Arts and Sciences; Business; Engineering and Computer Science; Health, Education and Professional Studies; and the Honors College are home to an array of award-winning programs from Nursing to Computer Science, Entrepreneurship to Veteran Student Support. Innovation is a strategic focus, and UTC research and development in smart city technology is an industry leader. UTC is the first and only university in the country with access to a managed, commercial quantum computing network, and we are introducing an artificial intelligence initiative involving entities across campus and engaging partners throughout the region.From our deep ties to the city of Chattanooga to our national reputation for innovation and hands-on learning, UTC stands out as a university where students thrive, faculty inspire, and partnerships create real impact.Job InfoJob Identification 10143Job Category AdministrativePosting Date 09/29/2026, 02:19 PMJob Schedule Full timeLocations 735 Vine Street, Chattanooga, TN, 37403, US
Worksite address
chattanooga, TN, 37403, US
Who can apply
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